Confidential C
Office/Finance Manager
Confidential C, Ceres, California, United States, 95307
Summary:
Responsible for the day-to-day administrative and operations tasks for company. Multi-tasking person who functions easily in a busy and fast paced environment with strong organization, communication, initiative skills. Complete daily activities in the day-to-day operations by performing the following duties through direct report or personally. Direct supervisor of office assistant. Duties and Responsibilities: ERP:
Successful creation and maintenance of ERP applications and custom reports for our management utilizing ERP system.
Maintain all aspects of ERP system.
Write (including formulas) for all reports for all departments, works with supervisors to identify reporting needs, create reports (including company/employee performance reports), validate the results and then where applicable train employees as needed.
Maintain and update all aspects, including adding new employees, deleting employees and all permissions for employees, maintaining payroll punches/job punches of all employees in ERP system.
Writing formulas for quote layouts, maintaining
Initiate all contact with ERP provider for all aspects including, bugs, fixes and requests and software updates. Accounting:
Manage the accounts receivable, accounts payable, purchasing and timekeeping functions.
Manage/maintain all customer and vendor accounts.
Compile, maintain and analyze data for processing and Quick Books reporting.
Provide sales manager with sales on a regular basis.
Conduct research such as invoice validation, services rendered, contractual agreements, complete appropriate forms and paperwork, all updates for Sharples ERP system.
Collect total revenue received, conduct remote deposit, review and research accounts as needed and initiate appropriate corrective action; maintains records.
Customer contact with past due accounts, including submitting accounts for collection.
Guide A/P and A/R teams with all questions/resolutions.
Maintain and keep accounting software up to date, entering new customers and approving terms for the customer.
Process all client credit card payments.
Assist CFO with A/R, A/P, Lease Crunch and all requested audit functions.
Attend monthly finance meeting via Teams with ContinuServe.
Attending monthly Confluent Holdings Finance Meeting with CFO, Controller, etc.
Oversee submission of bills submitted to BILL, including COA code and approval of bills.
Oversee and monitor the movement of merchandise and/or material in/out of county in compliance with federal, state, customs and local regulations; monitors and completes paperwork and monetary transactions associated with internal distribution in a timely manner.
Assist shipping department with all aspects of incoming/outgoing shipments, including maintaining procedures.
Calculate and file sales and use tax returns on a monthly basis General :
Co-ordinate group CAD software maintenance agreements.
Co-ordinate facility annual maintenance agreements.
Co-ordinate all equipment purchases including delivery, riggers, logistics and necessary paperwork.
Co-ordinate sale of obsolete equipment, including invoicing/payment.
Schedule pick-up of metal scrap sold, trash removal, scrap wood and recycling. Purchasing :
Manages all inventory purchases.
Co-ordinates purchases for equipment and equipment repairs.
Purchases all operating supplies.
Maintains constant contact with vendor reps
Maintain inventory control to keep balances within company policy.
Provide data and reports to the sales team as needed.
Keep all costs for inventory items up to date.
Oversee inventory counts, maintain and prepare inventory spreadsheet, as required.
Obtain approval for new vendors. Office Administration:
Complete office duties including greet all visitors, answering all incoming phone lines and directing calls to proper personnel, mail and interoffice distribution, maintaining ordering of office supplies for the office/manufacturing facility, processing of sales orders for invoicing. Maintain a neat, organized and clean office environment. Work with the customer service department to identify and resolve invoicing issues and ensure invoices are promptly entered into customer portals. HR:
Review payroll punches and approve payroll in ADP.
Keep running records of PTO.
Process PTO requests in ADP.
Provide employee reports: including payroll/job punches, PTO balances, attendance and job time vs payroll punches.
Set-up and create all automated employee reports from our ERP system to supervisors.
Responsible for the day-to-day administrative and operations tasks for company. Multi-tasking person who functions easily in a busy and fast paced environment with strong organization, communication, initiative skills. Complete daily activities in the day-to-day operations by performing the following duties through direct report or personally. Direct supervisor of office assistant. Duties and Responsibilities: ERP:
Successful creation and maintenance of ERP applications and custom reports for our management utilizing ERP system.
Maintain all aspects of ERP system.
Write (including formulas) for all reports for all departments, works with supervisors to identify reporting needs, create reports (including company/employee performance reports), validate the results and then where applicable train employees as needed.
Maintain and update all aspects, including adding new employees, deleting employees and all permissions for employees, maintaining payroll punches/job punches of all employees in ERP system.
Writing formulas for quote layouts, maintaining
Initiate all contact with ERP provider for all aspects including, bugs, fixes and requests and software updates. Accounting:
Manage the accounts receivable, accounts payable, purchasing and timekeeping functions.
Manage/maintain all customer and vendor accounts.
Compile, maintain and analyze data for processing and Quick Books reporting.
Provide sales manager with sales on a regular basis.
Conduct research such as invoice validation, services rendered, contractual agreements, complete appropriate forms and paperwork, all updates for Sharples ERP system.
Collect total revenue received, conduct remote deposit, review and research accounts as needed and initiate appropriate corrective action; maintains records.
Customer contact with past due accounts, including submitting accounts for collection.
Guide A/P and A/R teams with all questions/resolutions.
Maintain and keep accounting software up to date, entering new customers and approving terms for the customer.
Process all client credit card payments.
Assist CFO with A/R, A/P, Lease Crunch and all requested audit functions.
Attend monthly finance meeting via Teams with ContinuServe.
Attending monthly Confluent Holdings Finance Meeting with CFO, Controller, etc.
Oversee submission of bills submitted to BILL, including COA code and approval of bills.
Oversee and monitor the movement of merchandise and/or material in/out of county in compliance with federal, state, customs and local regulations; monitors and completes paperwork and monetary transactions associated with internal distribution in a timely manner.
Assist shipping department with all aspects of incoming/outgoing shipments, including maintaining procedures.
Calculate and file sales and use tax returns on a monthly basis General :
Co-ordinate group CAD software maintenance agreements.
Co-ordinate facility annual maintenance agreements.
Co-ordinate all equipment purchases including delivery, riggers, logistics and necessary paperwork.
Co-ordinate sale of obsolete equipment, including invoicing/payment.
Schedule pick-up of metal scrap sold, trash removal, scrap wood and recycling. Purchasing :
Manages all inventory purchases.
Co-ordinates purchases for equipment and equipment repairs.
Purchases all operating supplies.
Maintains constant contact with vendor reps
Maintain inventory control to keep balances within company policy.
Provide data and reports to the sales team as needed.
Keep all costs for inventory items up to date.
Oversee inventory counts, maintain and prepare inventory spreadsheet, as required.
Obtain approval for new vendors. Office Administration:
Complete office duties including greet all visitors, answering all incoming phone lines and directing calls to proper personnel, mail and interoffice distribution, maintaining ordering of office supplies for the office/manufacturing facility, processing of sales orders for invoicing. Maintain a neat, organized and clean office environment. Work with the customer service department to identify and resolve invoicing issues and ensure invoices are promptly entered into customer portals. HR:
Review payroll punches and approve payroll in ADP.
Keep running records of PTO.
Process PTO requests in ADP.
Provide employee reports: including payroll/job punches, PTO balances, attendance and job time vs payroll punches.
Set-up and create all automated employee reports from our ERP system to supervisors.