TEXAS HIGHER EDUCATION
THECB - Program Specialist IV (Strategic Partnerships)
TEXAS HIGHER EDUCATION, Austin, Texas, us, 78716
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00046437 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
THECB is observing a hybrid telecommuting schedule with employees required to be in the office at least two (2) days per week. We are located at the George Herbert Walker Bush building located in the capitol complex at 1801 Congress Ave. Austin, TX 78701. General Description:The Program Specialist position will play a key role in ensuring the smooth operation and strategic alignment of various Strategic Partnerships initiatives for the Texas Higher Education Coordinating Board (THECB) and the Texas Higher Education Foundation (THEF). This position will provide support across multiple areas including monitoring the THEF project portfolio and the management of the internal process and procedures. The Program Specialist will perform administrative and analytical support work in the Strategic Partnerships division. This position will support THEF vendor selection, contract management, effective collaboration with agency staff to meet grant outcomes and milestones and will provide support for Foundation-led convenings. Works under general supervision with some latitude for the use of initiative independent judgment. This position reports to the Director of State National Partnerships. General Duties and Responsibilities:Operational/Administration: Manages systems for tracking Foundation resources and work such as grants, contracts, payments, reports, and data collection; collaborates with the Strategic Partnerships team to reflect this information accurately in proposals and reports. Prepares and submits purchase requisitions for subscriptions, renewals, staff training, office supplies/equipment utilizing CAPPS Financial application. Supports Foundation operations with tasks such as the annual audit and supporting the process of organizing relevant files and data for the end-of-year federal taxes (1099s) for the Foundation. Liaises with colleagues across divisions to ensure successful completion of tasks, contract management requirements, purchasing processes, and more. Supports scheduling and calendar management for division lead, supports external and internal meetings with zoom support, logistics, room scheduling, doodle polls, slide deck preparation, notes. Supports key functions for the Strategic Partnerships/Foundation team such as file organization and travel logistics; ensures documentation, calendars, and procedures are regularly updated, and maintains policies and procedures manuals. Partnerships: Supports the Director with the Commissioners Philanthropic and Economic/Workforce Councils with outreach, member cultivation, and tracking priorities. Provides logistical support for Foundation-led convenings, including the Higher EDge conference. Monitors multiple grant budgets and compiles and distributes Foundation project information including data grant funding streams and budget expenditures. Collaborates with agency staff on foundation initiatives and grants to ensure timely completion of outcomes and milestones. Works within THECB and THEF applications to process and track invoices and payments. Initiates, coordinates, and monitors vendor onboarding for Foundation supported contractors for Strategic Partnerships team. Coordinates with internal stakeholders around the preparation of contracts for vendors with Foundation grant-supported funding. Performs related work as assigned. Knowledge, Skills, and Abilities: Knowledge of business English, grammar, spelling, and punctuation. Strong skills in communication, written and verbal. Skilled in the use of Microsoft Office Suite products. Ability to apply creative solutions when problem solving. Ability to think, plan, and manage strategically and exe ute with focus and excellence. Ability to take initiative, work independently, and make decisions using sound judgement, analytical thinking and sound reasoning. Ability to apply creative solutions when problem solving. Ability to complete multiple priorities and projects concurrently. Ability to meet periodic, milestone, and final deadlines. Ability to communicate complex information in a clear, organized, and concise way. Ability to collaborate with diverse individuals and groups. Ability to effectively gather, analyze, and communicate information, while managing a diverse workload. Exceptional organizational skills and attention to detail. Ability to think, work, and communicate effectively, using appropriate writing and verbal communication skills while performing all aspects of the job. Ability to establish and maintain effective and professional work relationships. Skilled in knowing when to elevate issues of concern to supervisor and/or leadership. Ability to follow instructions and accept feedback in a variety of forms. Ability to work effectively in a fast-paced environment and meet deadlines. Military Crosswalk: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf Qualifications: Required Minimum Education and Experience: Graduation from an accredited college or university. 1-3 years of work experience in higher education, state government, philanthropy or related field. Preferred: Experience convening and engaging stakeholders is preferred Experience with grant management and/or contract management is preferred Familiarity managing and preparing program budgets is preferred Experience managing projects is preferred Physical Requirements and/or Working Conditions:Work is performed in a standard office environment and requires: Regular, reliable, and punctual attendance at work; Frequent use of personal computer, copiers, printers and telephones; Frequent sitting; Frequently works under deadlines, as a team member, and in direct contact with others. Workforce:Must be able to: Demonstrate knowledge of customer service deliverables. Show flexibility and adaptability toward changes in assignments and work schedules, working extended hours as necessary. Adhere to the organizations internal management policies and procedures. Contribute to the agencys performance measures and mission. Application Requirements:The Texas Higher Education Coordinating Board is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Boards employment opportunities website atand#8239;https://www.highered.texas.gov/careers/. The Texas Higher Education Coordinating Board participates in E-Verify for each new employees Form I-9 to confirm work authorization. For questions, please call the HR Department at 512-427-6190. For vocal and/or hearing assistance call 7-1-1. Notes to Applicant:If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position. Your job application must be completely filled out. Your application must contain dates of employment, job titles, name of employer and a description of duties performed in a way that demonstrates you meet the minimum qualifications for the position for which you are applying. Resumes do not take the place of the requirement to include this information on the application. If this information is not submitted, your application may be rejected because it is incomplete. Veterans Information: THECB is committed to hiring Veterans. To receive Veteran
THECB is observing a hybrid telecommuting schedule with employees required to be in the office at least two (2) days per week. We are located at the George Herbert Walker Bush building located in the capitol complex at 1801 Congress Ave. Austin, TX 78701. General Description:The Program Specialist position will play a key role in ensuring the smooth operation and strategic alignment of various Strategic Partnerships initiatives for the Texas Higher Education Coordinating Board (THECB) and the Texas Higher Education Foundation (THEF). This position will provide support across multiple areas including monitoring the THEF project portfolio and the management of the internal process and procedures. The Program Specialist will perform administrative and analytical support work in the Strategic Partnerships division. This position will support THEF vendor selection, contract management, effective collaboration with agency staff to meet grant outcomes and milestones and will provide support for Foundation-led convenings. Works under general supervision with some latitude for the use of initiative independent judgment. This position reports to the Director of State National Partnerships. General Duties and Responsibilities:Operational/Administration: Manages systems for tracking Foundation resources and work such as grants, contracts, payments, reports, and data collection; collaborates with the Strategic Partnerships team to reflect this information accurately in proposals and reports. Prepares and submits purchase requisitions for subscriptions, renewals, staff training, office supplies/equipment utilizing CAPPS Financial application. Supports Foundation operations with tasks such as the annual audit and supporting the process of organizing relevant files and data for the end-of-year federal taxes (1099s) for the Foundation. Liaises with colleagues across divisions to ensure successful completion of tasks, contract management requirements, purchasing processes, and more. Supports scheduling and calendar management for division lead, supports external and internal meetings with zoom support, logistics, room scheduling, doodle polls, slide deck preparation, notes. Supports key functions for the Strategic Partnerships/Foundation team such as file organization and travel logistics; ensures documentation, calendars, and procedures are regularly updated, and maintains policies and procedures manuals. Partnerships: Supports the Director with the Commissioners Philanthropic and Economic/Workforce Councils with outreach, member cultivation, and tracking priorities. Provides logistical support for Foundation-led convenings, including the Higher EDge conference. Monitors multiple grant budgets and compiles and distributes Foundation project information including data grant funding streams and budget expenditures. Collaborates with agency staff on foundation initiatives and grants to ensure timely completion of outcomes and milestones. Works within THECB and THEF applications to process and track invoices and payments. Initiates, coordinates, and monitors vendor onboarding for Foundation supported contractors for Strategic Partnerships team. Coordinates with internal stakeholders around the preparation of contracts for vendors with Foundation grant-supported funding. Performs related work as assigned. Knowledge, Skills, and Abilities: Knowledge of business English, grammar, spelling, and punctuation. Strong skills in communication, written and verbal. Skilled in the use of Microsoft Office Suite products. Ability to apply creative solutions when problem solving. Ability to think, plan, and manage strategically and exe ute with focus and excellence. Ability to take initiative, work independently, and make decisions using sound judgement, analytical thinking and sound reasoning. Ability to apply creative solutions when problem solving. Ability to complete multiple priorities and projects concurrently. Ability to meet periodic, milestone, and final deadlines. Ability to communicate complex information in a clear, organized, and concise way. Ability to collaborate with diverse individuals and groups. Ability to effectively gather, analyze, and communicate information, while managing a diverse workload. Exceptional organizational skills and attention to detail. Ability to think, work, and communicate effectively, using appropriate writing and verbal communication skills while performing all aspects of the job. Ability to establish and maintain effective and professional work relationships. Skilled in knowing when to elevate issues of concern to supervisor and/or leadership. Ability to follow instructions and accept feedback in a variety of forms. Ability to work effectively in a fast-paced environment and meet deadlines. Military Crosswalk: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf Qualifications: Required Minimum Education and Experience: Graduation from an accredited college or university. 1-3 years of work experience in higher education, state government, philanthropy or related field. Preferred: Experience convening and engaging stakeholders is preferred Experience with grant management and/or contract management is preferred Familiarity managing and preparing program budgets is preferred Experience managing projects is preferred Physical Requirements and/or Working Conditions:Work is performed in a standard office environment and requires: Regular, reliable, and punctual attendance at work; Frequent use of personal computer, copiers, printers and telephones; Frequent sitting; Frequently works under deadlines, as a team member, and in direct contact with others. Workforce:Must be able to: Demonstrate knowledge of customer service deliverables. Show flexibility and adaptability toward changes in assignments and work schedules, working extended hours as necessary. Adhere to the organizations internal management policies and procedures. Contribute to the agencys performance measures and mission. Application Requirements:The Texas Higher Education Coordinating Board is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Boards employment opportunities website atand#8239;https://www.highered.texas.gov/careers/. The Texas Higher Education Coordinating Board participates in E-Verify for each new employees Form I-9 to confirm work authorization. For questions, please call the HR Department at 512-427-6190. For vocal and/or hearing assistance call 7-1-1. Notes to Applicant:If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position. Your job application must be completely filled out. Your application must contain dates of employment, job titles, name of employer and a description of duties performed in a way that demonstrates you meet the minimum qualifications for the position for which you are applying. Resumes do not take the place of the requirement to include this information on the application. If this information is not submitted, your application may be rejected because it is incomplete. Veterans Information: THECB is committed to hiring Veterans. To receive Veteran