JLL
Assistant Facility Manager
JLL, Nashville, Tennessee, United States, 37247
Assistant Facilities Manager
Nashville, TN
Monday - Friday 7:30 - 4pm
$58600-76500
Position Description JLL is seeking an Assistant Facilities Manager in Nashville, Tennessee to assist the Facility Manager in overseeing the delivery of services to operate and maintain a portfolio of properties . Your role will involve CMMS management, vendor management, schedule coordination, customer/client services, invoice management, and facility maintenance.
What this job involves: Vendor Management: Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.
Monitor vendor performance and address any issues
Assist with vendor contract procurement process
Ensure vendor compliance with contract and insurance requirements
Health, Safety, and Risk Management: Ensure compliance with health, safety, and environmental policies and procedures
Coordinate with Facility Manager to implement risk management practices
Coordination and Support: .Assist with schedule coordination of vendor recurring/preventive maintenance services
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Assist with ordering of office supplies, consumables, PPE, etc.
Work Order Management: Monitor Corrigo dashboard metrics
Ensure work order delivery is achieving client KPI's
Management Tenant Request funding process
Oversee customer satisfaction survey results and follow up
Continuous review of open work orders, reporting and following up with engineering team on work order status to ensure each is addressed in a timely manner
Manage site-level invoicing and monitor budget variances
Client Relationship Management: Proactively develop and manage client relationships ensuring that expected service levels are achieved.
Actively support an environment of teamwork, co-operation, performance excellence and personal success.
Comply with contractual requirements and exceed key performance indicators
Financial Management: Finance Management / Cost Control / Profitability
Manage vendor purchase orders, invoices, and payments
Assist the Facility Manager to achieve or exceed financial targets and key performance indicators.
Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.), as requested.
Help to develop and approve the annual capital plan for each building, as requested
Qualifications: Associate or Bachelor's Degree or equivalent work experience in Facilities Management or Property Management required
Minimum of two (2) years of industry experience required either in the corporate environment or as a third-party service provider
Ability to prioritize tasks and manage multiple projects simultaneously
Strong leadership and relationship building skills
Strong interpersonal skills and problem-solving ability
Excellent verbal/written communication and presentation skills
Proven record of providing excellent internal and external customer service
Strong knowledge of Microsoft Office products such as Office, Outlook, Excel, etc.
Proficient in using facilities management software and Microsoft Office suite
#BEjobs #HVACjobs #Ejobs #FMjobs #MMjobs #MHVACjobs #OEjobs #PMjobs #PCjobs #GMjobs #Pjobs #ProjMjobs
Position Description JLL is seeking an Assistant Facilities Manager in Nashville, Tennessee to assist the Facility Manager in overseeing the delivery of services to operate and maintain a portfolio of properties . Your role will involve CMMS management, vendor management, schedule coordination, customer/client services, invoice management, and facility maintenance.
What this job involves: Vendor Management: Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.
Monitor vendor performance and address any issues
Assist with vendor contract procurement process
Ensure vendor compliance with contract and insurance requirements
Health, Safety, and Risk Management: Ensure compliance with health, safety, and environmental policies and procedures
Coordinate with Facility Manager to implement risk management practices
Coordination and Support: .Assist with schedule coordination of vendor recurring/preventive maintenance services
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Assist with ordering of office supplies, consumables, PPE, etc.
Work Order Management: Monitor Corrigo dashboard metrics
Ensure work order delivery is achieving client KPI's
Management Tenant Request funding process
Oversee customer satisfaction survey results and follow up
Continuous review of open work orders, reporting and following up with engineering team on work order status to ensure each is addressed in a timely manner
Manage site-level invoicing and monitor budget variances
Client Relationship Management: Proactively develop and manage client relationships ensuring that expected service levels are achieved.
Actively support an environment of teamwork, co-operation, performance excellence and personal success.
Comply with contractual requirements and exceed key performance indicators
Financial Management: Finance Management / Cost Control / Profitability
Manage vendor purchase orders, invoices, and payments
Assist the Facility Manager to achieve or exceed financial targets and key performance indicators.
Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.), as requested.
Help to develop and approve the annual capital plan for each building, as requested
Qualifications: Associate or Bachelor's Degree or equivalent work experience in Facilities Management or Property Management required
Minimum of two (2) years of industry experience required either in the corporate environment or as a third-party service provider
Ability to prioritize tasks and manage multiple projects simultaneously
Strong leadership and relationship building skills
Strong interpersonal skills and problem-solving ability
Excellent verbal/written communication and presentation skills
Proven record of providing excellent internal and external customer service
Strong knowledge of Microsoft Office products such as Office, Outlook, Excel, etc.
Proficient in using facilities management software and Microsoft Office suite
#BEjobs #HVACjobs #Ejobs #FMjobs #MMjobs #MHVACjobs #OEjobs #PMjobs #PCjobs #GMjobs #Pjobs #ProjMjobs