Senior Accounting Technician

Summary This position is located at the Fleet & Family Readiness Service Center Accounting Department. The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts. Performs office automation duties in producing/preparing a variety of documents pertaining to accounting functions Responsibilities II. MAJOR DUTIES ­Reviews Accounting Transactions. Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs. Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Conducts detailed examination of transactions, research for required information, and classifies accounting data for assigned accounts. Corrects invalid or incorrect entries. Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures. Reviews files to ensure actions meet suspense dates. Serves as a liaison between installation activities/employees and higher headquarters. 1. Verifies accuracy and completeness of accounting data within established time frames. 2. Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices. Reconciles Accounting Transactions. Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts. Reviews and maintains complex accounting transactions. Posts general ledger accounts from original documents received. Reviews, examines, verifies, and analyzes a variety of documents for validity and accuracy. Verifies transfer summaries, payroll summaries, daily activity report summaries, general journal vouchers, accrual journal vouchers, and inventory summaries. Certifies fund availability to cover all commitments and obligations and certifies vouchers for payments in accordance with the Prompt Payment Act. Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions. Researches and determines cause of discrepancies and initiates necessary adjustments. Prepares financial documents (e.g., work papers, balance sheets, financial statements, etc.). Abstracts data from reports/statements to reflect financial condition and operating results and presents data in the form of prescribed statements/reports. 1. Determines account discrepancies and initiates adjustments. 2. Performs adjustments to ensure balances are in agreement within the reconciliation period. 3. Prepares financial documents with accuracy and timeliness. Analyzes Accounting Data. Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies. Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data. Maintains and reconciles budget and accounting records in implementing standard accrual accounting principles. Records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, inventory, and operating accounts. Reconciles asset and liability accounts subsidiary ledgers with general ledger. Prepares necessary adjustments. Monitors fund balances and maintains records ensuring funds are managed within allowable constraints. 1. Monitors fund balances ensuring there are no violations of public law. 2. Prepares accurate worksheets/reports reflecting discrepancies and promptly takes corrective action. 3. Analyzes and examines accounting data for proper maintenance of accounts. Prepares Reports. Posts balance to the general ledger and balance all journals and subsidiary ledgers and closes accounts. Prepares reports and performs other miscellaneous technical tasks in support of accounting functions that includes operating statements, balance sheets, and other month end financial statements required. Enters data and prepares monthly budget to actual performance reports. Prepares monthly reports, correspondence, and follows-up on flagged documents (e.g., inactive, un-liquidated obligations, etc.). Prepares required forms or enters data into the SAP computerized system. Assists in following up on dormant funds and reconciliation. Assists in the maintenance of internal control program requirements to protect against fraud, waste, and abuse. Prepares draft memoranda or letters responding to correspondence of a non-routine nature explaining various aspects of accounting and providing detailed and technical explanations of accounting discrepancies or procedural or reporting requirements. 1. Prepares reports and correspondence relating to accounting issues. 2. Enters data into the automated system with accuracy and timeliness. Provides Customer Service. Provides customer service for vendors, resource advisor, financial analyst, and other external and internal customers. 1. Follows up on status of payments. 2. Furnishes accurate and courteous responses to customer. Requirements Conditions of Employment Qualifications In-depth or broad knowledge of NAF accounting procedures and techniques to understand and work with a total accounting system which involves different programs that generate a large variety of transactions. Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge. Skill in the use of SAP general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts. Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts. Knowledge of the interrelationships of accounts and the effect of debit and credit transactions on the overall system of ledgers. Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the SAP computerized accounting and general ledger system as well as to trace discrepancies and resolve problems. Basic knowledge of procurement documents and how the actions affect the accounting process during the flow through the SAP system, i.e., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc. Knowledge of Windows, Word for Windows, and Excel is required to perform a substantial range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists. Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support. Education Additional Information