Assistant Director of Events and Stewardship

Manage up to three alumni/donor events throughout the fall and spring semester.Attends events to ensure smooth execution, resolving any problems or difficulties that arise.Represent the Cockrell School at events with a high level of professionalism and decorum.Monitors events budget with oversight from Director of Events and ensures event expenses are made within the limits of allocated funding. Ensures purchases and contracts are managed in accordance with policy and law.Coordinates full range of activities required including facility identification and reservation, menu selection and catering coordination, participation in the development of guest lists, coordinating and extending invitations, and ensuring audio/visual needs are met, thoughtful management of relationships with VIPs, and appropriate post-event follow up.Coordinates the planning, preparation, and execution of a variety of donor events including, but not limited to Moove-In welcome event, Cockrell wide tailgates and support departmental tailgate needs, and other on campus events.Execute the Endowment Impact Reporting process from start to finish with the support and direction from the Associate Director of Stewardship.Handle gift acknowledgements for all CSE gifts.Partner with the Director of Industry Engagement on the top five companies investing in the Cockrell School of Engineering and supporting the ways of showing impact when the companies come the campus. Coordinates weekly shipping and receiving for events, stewardship, and the CSE Development team.Organizes donor records for optimum utilization, including nature of information retained, structure and location of files and continuous monitoring of this activity for Gift Administration.Prepares general and customized reports to identified donors including but not limited to Digital Impact Reports.