Administrative Assistant Job at Education Affiliates in Indianapolis

Position Summary:

The primary role of the Administrative Assistant is provide clerical and administrative assistance to the Dean of Nursing, Assistant Dean of Nursing, and the nursing department.

Essential Duties and Responsibilities:

Specific duties include, but are not limited to the following:

1. With input from the Dean/DON/ADON, create and manage new student files;

2. At the direction of the Dean/DON, perform regular audits to ensure compliance with policies and accreditation standards relating to required clinical documentation for student and program files;

3. Under the direction of the DON/ADON assist with finalizing placement schedules for clinicals;

4. As directed by the DON/ADON, communicate with students on a regular basis regarding clinical requirements such as facility assignments, hours, immunizations, etc.;

5. Coordinate computer training and/or other clinical site orientation;

6. Manage all office supplies for the department

7. Notify the Dean/DON of any issues or concerns regarding timely completion by faculty of student evaluations;

8. Assist DON/ADON/Clinical Administrator with the coordinate clinical appreciation efforts;

9. Participate in regularly scheduled meetings with campus Administration, participate in faculty meetings;

10. Under the direction of the DON/ADON, participate in preparing the annual budget for clinical needs;

11. Communicate with managers, students, clinical faculty, and clinical liaisons in a timely manner, responding to phone calls and e-mails within 24 hours;

12. Participate in administrative and faculty-related activities including campus committees as needed or requested;

13. Notify the Dean/DON of any ongoing issues related to faculty attendance that is observed and/ or reported at the clinical site;

14. In consultation with the DON/ADON, determine who will notify the clinical site if faculty will be late or absent;

15. Perform additional duties as assigned by the DON/ADON.

16. Maintain regular and reliable attendance.

Skills/Competencies/Qualifications:

1. Proficient in use of Microsoft Office applications, especially Microsoft Excel.

2. Able to communicate effectively written, verbal, and interpersonally

3. Detail-oriented with the ability to multitask in a dynamic and fast-paced environment.

4. Very strong organizational and time management skills.

5. Maintain confidentiality with respect to all business and student records.

6. Experience in successfully managing complex projects.

7. Able to pass an application verification including background check and drug screen.

8. Able to work effectively with clinical agencies, staff, faculty, and students as a member of a team.

9. A Bachelor degree is not required but preferred.