HonorVet Technologies is hiring: Executive Administrative Assistant (SLC in Salt

Title: Executive Administrative Assistant (SLC) Location: 515 Colorow Rd Salt Lake City UT 84108 Must be able to report onsite. Possible 1 day a week at home. Duration: 1 to 1.5 months Job Description The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers. Essential Job Duties and Responsibilities: • Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System. • Provides confidential administrative support to GM and Head of Clinical Operations-North America and their respective teams. • Works closely and coordinate with Chief of Staff to prepare for key meetings, create presentations, content and communications • Includes but is not limited to the following activities: • Maintains schedules and arranges meetings, follow-up on action items and meeting minutes • Manages and screens phone calls • Manages complex travel agendas • Completes and submits expense reports • Creates and develops complex presentations • Creates and develops Excel spread sheets • Coordinates company events/meetings • Creates confidential Word Documents such as letters, performance reviews, and salary information. • Maintains highly confidential information • General office management • Manage yearly functional agend • Participate to the department continuous improvement initiatives. • Manage administrative order and building request as well as IT request • Prepares visitors' agendas, reservations and travel arrangements • Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts. • Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables. • Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success. • Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics. • Supports the onboarding of Executives based in SLC who do not have SLC-based administrative support. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities. Performs other duties as assigned. dditional Information: 1. The Clinical Operations division of North America has about 950 employees across the US and Canad 2. The position will support the GM and Head of Clinical Operations-North America and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels. Education & Experience: 8-10 years increasing levels of executive administrative experience Experience supporting Executives in Commercial Operations of a large global company highly preferred Knowledge, Skills & Abilities: • Attention to detail. • Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor • Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively • Adaptable and flexible to adjust to changing demands, timelines, and deliverables • Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office • Strong team orientation to work with peers and support the company culture • Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making • Experience with Egencia and Concur preferred