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ams

Senior Administrative Assistant Livermore CA

ams, Livermore, CA, United States


Senior Administrative Assistant – Livermore, CA

AMS.NET is seeking a highly motivated Administrative Assistant to join its Administrative Department in the Livermore office. Ideal candidates will have 5 years’ experience in general administrative work. The Sr Admin Assistant provides overall corporate administrative support and will report directly to the Vice President of Administration.

Duties/Responsibilities:

  • Acts as receptionist and answers main phone line
  • Receives and distributes mail
  • Makes all travel arrangements
  • Provides sales support for binders and bids
  • Provides project management support for binders
  • Orders office supplies for all buildings
  • Orders office furniture for all buildings
  • Orders and maintains kitchen supplies
  • Monitors shredding bins for all buildings
  • Monitors janitorial services for all buildings
  • Maintains conference room and AMS.NET Solution Center calendars
  • Completes meter readings for, printers, copiers and postage machines (supplies and maintenance)
  • Writes weekly thank you letters to customers
  • Manages printing for bids and marketing literature
  • Maintains office supply inventory all offices
  • Sets up room for all meetings and cleans up afterwards
  • Provides backup for other administrative positions as needed
  • Attends monthly Admin Department meeting

Skills/Qualifications:

  • Ability to type 60 words per minute
  • Ability to write legibly
  • Good customer service skills including professional telephone etiquette skills
  • Ability to establish and maintain positive work relationships with both internal and external customers
  • Ability to learn and adapt to new technologies related to office procedures
  • Maintain confidentiality of all company related information
  • Possess good attention to detail
  • Has good working knowledge of basic office equipment and machines including computer, copiers, fax machines, scanners, postage machines and company telephone system
  • Ability to train other employees on basic office equipment and machines listed in \#7

Education and Experience:

  • High school diploma (or equivalency)
  • 5 years of experience in general administrative work

Additional Requirements:

  • Must be able to lift 30 lbs.
  • Pre-employment background check required

Compensation will be commensurate with experience and salary is flexible depending on the candidate. AMS.NET provides a great working atmosphere and culture. To hear more, please send an updated resume and salary expectations to njohnson@ams.net or apply online.