Recruitlink
Recruitlink is hiring: Administrative Assistant II in Cambridge
Recruitlink, Cambridge, MA, United States
Job Description
Job Description
Overview
The Administrative Assistant II plays a vital role in ensuring efficient office operations and providing comprehensive administrative support to the team. This position is required to maintain effective communication, manage schedules, and coordinate tasks that enhance productivity. The Administrative Assistant serves as the first point of contact for both internal and external stakeholders, making their ability to represent the organization professionally critical. Their contributions enable the department to function smoothly, impacting overall organizational success. In addition to traditional clerical duties, the Administrative Assistant II is expected to proactively identify areas of improvement within administrative processes, supporting the team in meeting their objectives and objectives efficiently. The role demands a high level of adaptability as it requires handling various tasks simultaneously while maintaining a positive and professional attitude.
Key Responsibilities- Manage daily office operations and procedures.
- Coordinate meetings, appointments, and travel arrangements for teams.
- Maintain filing systems and ensure accurate record-keeping.
- Prepare meeting agendas, minutes, and other documentation.
- Assist in budgeting and tracking expenses.
- Respond to inquiries through phone, email, or in-person professionally.
- Build and maintain positive relationships with clients and colleagues.
- Process incoming and outgoing mail and packages.
- Prepare and edit correspondence, reports, and presentations.
- Assist in onboarding new team members.
- Manage office supplies inventory and procurement.
- Utilize software for data entry and tracking.
- Support special projects as assigned by management.
- Ensure compliance with organizational policies and procedures.
- Perform other administrative tasks as necessary.
- Associate degree in Business Administration or related field.
- Minimum of 3 years experience in administrative support.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong familiarity with office equipment (fax, printer, copier).
- Excellent verbal and written communication skills.
- Ability to prioritize tasks effectively in a fast-paced environment.
- Strong analytical and problem-solving abilities.
- Experience with scheduling software or tools.
- Familiarity with bookkeeping or basic accounting principles.
- Ability to work independently and as part of a team.
- Strong customer service orientation.
- Attention to detail and a high degree of accuracy.
- Experience in handling confidential information.
- Ability to adapt to various personalities and styles.
- Proactive in identifying and implementing improvements.
- Flexibility to take on additional responsibilities as needed.