MSCCN is hiring: Administrative Assistant III in Fort Collins

Posting Detail Information Working TitleAdministrative Assistant III Position LocationFort Collins, CO 80523 Work LocationPosition qualifies for hybrid/in-office work Type of PositionFull-time Classification TitleAdmin Assistant III Posting Number202400136P Position TypeState Classified Open Date10/07/2024 Close Date10/21/2024 Salary$4,154 - $4,985 monthly + Full benefits Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. ( Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator (. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in ( State Classified HourlyNo Overtime Eligible Description of Work Unit The College of Liberal Arts is the one of largest colleges at Colorado State University ( CSU ) with over 5,000 undergraduate and graduate students in 13 departments, 6 programs, and 19 majors. In the College of Liberal Arts ( CLA ), we are driven by our passion to pursue knowledge, our intrinsic desire to create, and our dedication to engagement in our communities. We are committed to fostering the transformational power of the liberal arts to create a more humane, livable, and sustainable world. The College of Liberal Arts is a community of arts, humanities, and social science scholars who create and extend knowledge and artistry that develops reflective citizens and confident leaders. We value diversity and inclusion in the workplace, aspiring to a productive environment in which everyone feels valued, where their talents are fully utilized, and where all individuals can bring their full selves to the role. We promote the CSU Principles of Community - Inclusion, Integrity, Respect, Service, and Social Justice -We therefore encourage applications from all individuals who share these values and we prioritize a fair and equitable search process that strengthens a diverse, creative and effective community. Position Summary The purpose of College of Liberal Arts Dean's Office is to serve the 19 departments and programs that make up our college, so that they have the resources they need to serve our students. It is critical that this position has a customer service-focused attitude and a willingness to be a team player. Reporting to the Executive Assistant to the Dean, this position supports three Associate Deans and one Assistant Dean by managing calendars, as well as project management for college initiatives and projects led by the Associate and Assistant Deans. This position also oversees the Dean's Office front reception desk and is expected to understand the day-to-day operations within the College and the procedures within the various University offices. This position is one of the Dean's office's first point of contact to many faculty, staff, and students, requiring strong verbal and written communication skills and an approachable disposition. This position hires, trains, supervises, and evaluates the front office student employees. This position is also responsible for coordinating the all-college awards which involves working with various college committees. This position is eligible for a hybrid work schedule after a successful training period. Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: Experience Only:Three (3) years of general clerical or customer service experience OR Education and Experience:A combination of related education and/or general clerical or customer service experience equal to three (3) years (30 semester credits = 1 year experience). Please note, unofficial or official transcripts must be attached with this application Substitutions Preferred Qualifications Ability to be detail minded and establish organizational/task-oriented skills and experience in tracking multiple projects in a fast-paced environment. Demonstrated computer proficiency (MS Outlook, Word, Excel, PowerPoint, and organizational databases). A strong dedication to customer service, with demonstrated interpersonal skills. Exceptional written and verbal communication skills. Proven experience supervising and training. Ability to take initiative and autonomy in projects. Ability to manage multiple projects effectively, within set time frames and to prioritize competing demands. Demonstrated problem-solving skills and the ability to anticipate and address upcoming assignments and challenges. Directly related state service experience. Essential Job Duties Job Duty CategoryCalendar Management for Associate and Assistant Deans Duty/Responsibility At their direction, maintains three Associate Deans' and one Assistant Dean's calendars by planning, prioritizing time, and scheduling meetings based on best availability; briefing on activities and deadlines; prepares memoranda, letters, and other documents; collaborates with various departments within the University either by email correspondence or telephone/Microsoft Teams communication. Percentage Of Time25 Job Duty CategoryProject Management Duty/Responsibility Assists the Associate and Assistant Deans with Undergraduate, Graduate, and Faculty initiatives as needed. This includes pulling data reports and supporting workshops and other events. Determine and input department instructors into Schedule Course Adjustments, Instructors and Times ( SCAIT ) system. Coordinate college participation in Mid-Semester Course Program, including supporting assessment; Coordinate and support Dean's Office programs and initiatives such as team teaching, mini-grants, and interdisciplinary peer mentoring. Manage room scheduling and textbook orders for LB 192, LB372, and LB 393; Manage Professional Development Program applications which is a funding program devoted to supporting the research and creative activities of regular full-time tenure-track/tenured faculty. Collaborate with the Associate Dean for Faculty Affairs on college awards. This position is responsible for the paperwork flow, distributes procedures and timelines to faculty, assembles proposals, generates summary spreadsheets, evaluates proposals to ensure they meet minimum criteria as set by committee, organizes and distributes packets for committee review, sets up and schedules meetings, prepares notification documents and final reports for budgetary and productivity analysis. Serves as the primary contact for all awards. Schedule regular meetings throughout the academic year for the college committees and provide support to the Associate/Assistant Dean responsible for leading the committee/council. Percentage Of Time35 Job Duty CategoryFront Office Operations and Supervision Duty/Responsibility Oversee office coverage in the Dean's Office by ensuring the front office is covered by student employees, Administrative Assistant II, or this position. Deliver quality customer service to faculty, staff, students, alums, donors, and the public, by efficiently welcoming visitors, answering and redirecting phone calls, and supplying general aid as needed. Assign and monitor student hourly(s) workload and responsibilities, conduct performance evaluations and goal planning; Manage and approve hours through TimeClock Plus. Learn, implement, and continue to enhance the CLA Dean's Office student manual. As a supervisor, understand the complexities and sensitivities of the various areas of the University, both administrative and academic, and answer and/or find the answer to any questions that arise. Provide event support and on occasion attend events executed by the Operations team or the Dean's Office. Completes OEO required training to support Dean's Office searches, when needed. Percentage Of Time40 Application Details Special Instructions to Applicants APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements. Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. INCOMPLETE APPLICATIONS If an Application is considered 'Incomplete', the Application will be removed from consideration for the position. An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application. An Application is incomplete if 'see resume' (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor's) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. Please see theRequired Documentssection of the posting. NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates' own expense. Pertinent updates to your Application status can be obtained by logging into your application account atAll status updates for this position will be sent via email ,, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO : Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Diversity, Equity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources - Talent Acquisition Team, call (970) 491- MyHR(6947). Department Contact Information Human Resources - Talent Acquisition Team, call (970) 491- MyHR(6947). Please check the Help link online atassistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947). Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,. The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. Employment and Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atA standard appeal form is available at:If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Questions Required fields are indicated with an asterisk (). Are you willing and able to submit to a pre-employment background check? Yes No Applicant Documents Required Documents Resume Cover Letter Optional Documents Unofficial Transcripts