Accounting Technician III Job at Colorado State University in Fort Collins

Posting Detail Information

Working TitleAccounting Technician III

Position LocationFort Collins, CO 80523

Work LocationPosition is fully in-office/in-person

Type of PositionFull-time

Classification TitleAccounting Technician III

Posting Number202400154P

Position TypeState Classified

Open Date10/29/2024

Close Date11/12/2024

Salary$4,154 - $5,401 monthly + Full benefits

Employee Benefits

Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Overtime Eligible

Description of Work Unit

The Department of Computer Science has 1100 undergraduate majors and 279 graduate students in our Masters and Ph.D. programs as of Fall 2023. The department increased its number of undergraduate women studying CS by 126% and increased its number of graduate women studying CS by 104% between 2018 and 2022, supported by a Northeastern Center for Inclusive Computing best practices grant. The departments 22 tenure-track faculty are strong in research programs in algorithms, artificial intelligence, software engineering, big data, bioinformatics, computer vision, distributed systems, augmented and virtual reality, networks, parallel computing, security, and computer science education. It has 10 non-tenure track faculty members who assist with the departments teaching mission and 15 staff members who support the overall teaching and research missions of the department.

Colorado State University is a Carnegie Research I institution located in Fort Collins, Colorado a beautiful city approximately 65 miles north of Denver and situated at the foothills of the Rocky Mountains. While living in Fort Collins, you can expect world-class hiking, skiing, camping, and biking at your doorstep, in a location boasting the community of a small town with the amenities of a big city. You can tour our 28 world-famous craft breweries, observe the beauty of the Horsetooth Reservoir, or visit our historic Old Town for its family-friendly common space. With over 300 days of sunshine each year, Fort Collins offers an ideal climate for outdoor enthusiasts and nature lovers. Further strengthened by relationships with CSU , Fort Collins has become a thriving center for high-tech as well as world-class outdoor recreational opportunities, courtesy of the Rocky Mountains. Its vibrant arts scene, excellent schools, and thriving job market make it a perfect place to live, work, and play.

Position Summary

Position executes all financial transactions for the department. This includes managing department funds, budgeting, performance of accounts payable and purchasing functions, managing foundation accounts, overseeing distributions of revenue funds, processing internal billings, facilitating department travel requests and reimbursements, and submitting payroll actions. Payroll functions include system processing of student hires, graduate assistant appointments, state classified assignments, faculty, and administrative professional appointments. Reports directly to department Business Officer and informally to department Chair.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

+ Three (3) years of technical accounting and/or bookkeeping experience

OR

+ A combination of education in finance, accounting, business or a closely related field and/or relevant technical accounting or bookkeeping experience equal to three (3) years (30 credits = 1 year experience). *Please note, unofficial or official transcripts must be attached with this application

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

+ Experience in a higher education setting.

+ Accounting degree.

+ CSU system experience, including; Kuali, Oracle, AR, Web Focus, ARIES Web, C- CURE , Handshake, TimeClock Plus.

+ Microsoft Office Suite.

+ Ability to coordinate with others to accomplish position goals.

+ Directly related state service experience

Essential Job Duties

Job Duty CategoryTechnical Accounting

Duty/Responsibility

Executes all financial transactions for the department. Prepares quarterly financial reports and disseminates to department Business Officer and department Chair. Advises department Business Officer and department Chair on appropriate and available funding sources for budget construction and year-end projections. Audits and balances department funds monthly. Functions as the departments financial officer for department funds only. Approves related financial transactions in Kuali. Manages all department travel from request to reimbursement. Functions as the PCARD manager for the department; reallocates charges and maintains documentation per CSU policy.

Designates source funding and utilizes Accounts Receivable sponsor billing portal to facilitate graduate assistant tuition remission. Identifies any accounting discrepancies and takes appropriate action to resolve. Submits REU and stipend payment requests in Kuali or to Accounts Receivable. Verifies income derived from distance education and processes supplemental pay accordingly. Updates and manages departments plan for 21 fund. Tracks and coordinates department Foundation funds. Responds to accounting related inquiries and information requests from internal and external CSU persons. Sets up vendors in Kuali in order to facilitate purchasing and payment of invoices. Develops and maintains pertinent financial records per CSU policies. Manages petty cash fund.

Percentage Of Time50

Job Duty CategoryHuman Resource Accounting

Duty/Responsibility

Maintains all employee and associate records in Oracle. Initiates new hire and assignment changes in Oracle for hourly and salaried employees through manual entry and TMS (Talent Management System) integrations. Ensures all onboarding paperwork is collected for new hires. Initiates background checks for applicable employees not processed through TMS . Serves as the Administrator for student hourly employment postings through Handshake. Oversees the TimeClock Plus ( TCP ) system for the department, including hourly reporting and leave reporting for salary personnel. Creates and processes payment redistributions as needed. Facilitates yearly SALX process with department chair and College of Natural Science. Maintains all employee records in Equifax (I-9 System) including new hire and reverification of employment status for international employees. Initiates supplemental pay electronic forms. Works with graduate program director, undergraduate director of advising, and research PIs (principle investigators) on graduate assistantships, undergraduate teaching/research assistants, and other department staff opportunities for all new hires and changes each semester. Manages department copier contract and copy codes. Tracks monthly CSU internal phone charges.

Percentage Of Time45

Job Duty CategoryBuilding Proctor

Duty/Responsibility

Inputs work orders in facilities work order system for building and facilities issues and follows up on repair status. Provides support for construction or renovations within the CS building. Manages and updates Building Safety Plan and coordinates semi-annual safety drills.

Percentage Of Time5

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

+ Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

+ Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

+ TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

+ Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

+ If an Application is considered Incomplete, the Application will be removed from consideration for the position.

+ An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

+ An Application is incomplete if see resume (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

+ Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelors) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

+ When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

+ Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

+ Please see theRequired Documentssection of the posting.

NOTES

+ Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

+ The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates own expense.

+ Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

+ All status updates for this position will be sent via email fromhuman.resources@colostate.edu,hr_ta@colostate.edu, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

+ Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Diversity, Equity, and Inclusion at Colorado State University

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Department Contact Information

Human Resources Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office atHR_Service_Center@colostate.eduor (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you willing and able to submit to a pre-employment background check?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts