Business Office Manager

Description Business Office Manager Status: Full-Time Schedule: Days, Monday - Friday. Wage: $35 - $40/hour Employee Perks: Tuition assistance Mentorship opportunities & Career development Employee assistance program featuring counseling services, financial coaching, free legal services and more Generous employee referral program Paid time off/sick leave (rolls over annually) 401K retirement plan with employer match Comprehensive benefits package with medical coverage, voluntary dental, vision, and life insurance, short-term disability, and AD&D coverage Access up to 50% of your net earned income before payday Job Summary The primary purpose of your job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting practices, accounts receivable and cost reimbursement principles relating to nursing or assisted living facility operations, and as may be directed by the Administrator, Executive Director, or Area Finance Manager. Essential Duties and Job Responsibilities Accounts Receivable Manage the business office systems in accordance with Avamere policies and procedures including completion of daily, weekly and monthly tasks and non-negotiables. Perform routine billing process by ensuring billing is set up, billed and collected timely and accurately. Ensure payer tree accuracy for all new admissions and payer changes as well as insurance verification upon admission and year end. Identify, research and correct billing discrepancies timely and communicate with the administrator and regional support to problem solve and collect on difficult accounts. Applies knowledge of skilled nursing insurance billing including but not limited to Medicare, Medicaid, private insurance, HMOs and co-insurances. Stays current with facility contracts along with industry changes, covered charges and billing practices. Communicates with residents and/or responsible parties regarding bills and financial obligations per collection policy. Participated in monthly A/R review and completes necessary reports as required. Complete month end close within designated timeframe by utilizing the month end daily task form and month end check list. Expectation for month end process include bad debt logs, refund tracking log, adjustment log, triple check, etc. Maintains accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), admissions and census numbers, resident insurance information and financial files, bank deposits, petty cash and resident trust accounts. Engage as part of the management team by actively contributing in problem solving, decision making, center and company-wide initiatives and attending management team meetings such as stand up, triple check, utilization review (UR) quality assurance performance improvement (QAPI), and other meetings as required. Provides prompt, professional and courteous customer service to residents, family members, vendors, and outside representatives. Review resident trust accounts, follow Avamere policy and procedures as well as state regulations, and month end reconciliation. Assist in implementing the day-to-day functions of the accounting department. Prepare monthly accrual logs of open invoices and reclasses as directed. Assist in preparing expense reports, petty cash reconciliation, etc. Accounts payable (if required by facility) Process and verify payment of invoices on a timely basis including verifying purchase orders and invoices match. Verify invoices received for quantity, unit price, extensions and discounts. Forward invoices to appropriate department personnel for approval for payment. Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expens