Administrative Support Assistant

Summary About the Position: The position will serve as an Administrative Support Assistant in the Engineering and Construction Division, Construction Branch, Vancouver Resident Office. The incumbent will perform a variety of administrative support duties in areas such as timekeeping, travel, training, records management, property accountability, vehicle fleet maintenance, and reports. Responsibilities Providing clerical and administrative support to office staff, the Administrative Officer, and other personnel within the branch. Screening incoming visitors and telephone calls, providing answers to inquiries and referring questions/issues to appropriate persons. Submitting and preparing payroll and travel arrangements, including processing travel orders and vouchers. Performing record keeping and data entry. Prepare and edit correspondence, forms, plans, reports and other documents from rough drafts or oral instruction ensuring correct grammar, formatting, abbreviations, spelling and punctuation. Maintaining property accountability reports, spreadsheets, and inventories. Tracking various administrative related deadlines and tasks for an office utilizing automated computer systems. Serves as a clerical point of contact on matters that include but are not limited to time, travel, appointments, pay issues, on/off boarding employees, etc. Serve as the office timekeeper which includes inputting time and attendance, identifying payroll discrepancies, and reconciling timekeeping reports. Coordinating the purchase of office supplies and assisting with basic office procurement duties. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Qualifications GS-04: General Experience: One year of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled, such as 1.) providing day to day clerical support utilizing Office software such as Microsoft Office Word, Excel, PowerPoint and Outlook; 2.) filing electronic and paper documents according to an establish filing system; 3.) taking and delivering messages received by phone or in person; and/or 4.) maintaining a calendar and ensuring there are no scheduling conflicts. -OR- Education: Two years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. -OR- Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of by 60. Add the two percentages. Minimum Qualifications GS-05: Specialized Experience: One year of specialized experience which includes 1.) Providing day to day clerical support utilizing Office software such as Microsoft Office Word, Excel, PowerPoint and Outlook; 2.) maintaining and updating spreadsheets utilized for various tracking purposes; 3.) Scheduling appointments, conference calls, and/or meetings on an electronic calendar and/or 4.) monitoring office supply levels to identify items that are low in stock and require replenishment. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). -OR- Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. -OR- Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Minimum Qualifications GS-06: Specialized Experience: One year of specialized experience which includes 1.) entering payroll data into an automated system, 2.) processing travel requests and/or reimbursement or similar type payment vouchers and billing invoices 3.) inputting, tracking or gathering data/information from various automated and non-automated systems. 4.) maintaining and tracking office property inventory, and/or 5.) reviewing business correspondence for proper formatting, spelling, and grammar. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For the GS-06, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) Human Capital and Resource Management Career Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Advanced-in-Hire, Advanced Leave Accrual, or Recruitment/Relocation incentive MAY be authorized if determined to be in the best interest of the government. May be selected at any grade level with non-competitive promotion potential to target grade. Non-competitive promotion potential to the target grade is based on time-in-grade requirements, fully successful performance and meeting minimum qualification requirements. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire