Perfect Timing Personnel Services

Executive Assistant Job at Perfect Timing Personnel Services in San Francisco

Perfect Timing Personnel Services, San Francisco, CA, US

Job Description

Executive Assistant, Nonprofit - Temp to Hire - San Francisco - $100k - $115k

Serving residents throughout Bay Area and offering programs that support youth to seniors, this nonprofit is one of the most established and well regarded human service agencies in the Bay Area. In this position supporting Executive Leadership, Board Leaders, and Board Committee Members, you will be at the heart of it all, making an impact in a measurable and meaningful way.

Organized, efficient, detail oriented, and self-managing, you will report to the Executive Director and Associate Executive Director. Upholding the highest level of integrity, you pride yourself on your tact, diplomacy and well-honed communication skills. Self-assured, proactive and discerning, you understand the subtle nuances of an organization and maintaining the highest level of confidentiality.

Location: 100% onsite in San Francisco, near MUNI
Schedule: Monday through Friday, 8:30am to 5pm
Benefits: Generous benefits once hired on

You will:

Serve as the primary point of contact for the Executive Director (ED) and Associate Executive Director (AED), managing inquiries, facilitating information flow, and representing executive leadership professionally.
Efficiently manage calendars, coordinate meetings, and prioritize appointments for the ED and AED, ensuring seamless operations.
Provide proactive support to executive leadership, identifying potential issues and proposing solutions to maintain commitments and mitigate risks.
Collaborate closely with the AED to oversee internal and external projects, occasionally serving as project manager, ensuring timely progress and documentation.
Draft and edit correspondence, reports, and communications on behalf of the ED and AED, maintaining confidentiality and accuracy.
Act as liaison between executive leadership and Board of Directors, committees, and task forces, managing meeting logistics, preparing agendas, and documenting minutes.
Facilitate communication between lay leaders, committee members, and the executive office, fostering strong relationships and ensuring alignment on organizational goals.
Handle confidential HR documents and correspondence between HR Director and executive leadership, supporting employee performance reviews and onboarding processes.

You have:

Bachelor’s degree required. Master's preferred.
Minimum five years of experience in executive-level or senior management support.
Strong organizational and analytical skills with meticulous attention to detail.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and adeptness with technology.
Excellent interpersonal skills with the ability to maintain confidentiality and exercise tact and diplomacy.
Demonstrated ability to work independently, prioritize tasks, and make informed decisions under minimal supervision.
Experience in community relations and public relations is advantageous.

Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities

Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.\r\n\r\nHaving been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek. \r\n\r\nAs the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.\r\n\r\nPerfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.\r\n\r\nWe want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities