University of Kansas
Student Program Coordinator
University of Kansas, Lawrence, Kansas, us, 66045
29401BR
Job Title:
Student Program Coordinator
Department:
Aerospace Engineering
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
70% Student Support Duties
:
Undergraduate Recruitment, Admission and Retention:
Respond to prospective student questions.
Assist with walk-in prospective student visits, which often include parents.
Establish student files for admitted students.
Coordinate student recruitment, retention, inclusion, and wellness campaigns.
Coordinate with designated Engineering advisors, and provide faculty with current advising standards and tools as these evolve with time. Communicate regularly with faculty about policy changes and procedures.
Provide timely and updated curricular information, to include updated curricular flowcharts and advising guidelines.
May provide training to advisors.
Monitor department email and forward advising content.
Communicate department curricular concerns, risk factors and intervention plans.
Communicate to faculty the impact of academic policies on students.
Assign faculty mentors to students.
Undergraduate Student Enrollment Assistance and Policy Enforcement
Manage course substitutions, transfer contracts, study abroad course approvals, and prerequisite waiver petitions.
Administer the AE upper-level eligibility and prerequisite rules for all students, including checking progress each semester and informing students and advisors of appropriate steps to take when enrollment violates policy, and enforcing rules via administrative drops when appropriate.
Manage permission numbers and advising holds for enrollment.
Inform students of critical milestone/deadlines to ensure timely degree completion.
Provide guidance to AE students on an ad-hoc, walk-in basis on academic and/or personal issues including academic policy issues, graduation checks and certification, and/or general administrative guidance.
Undergraduate Record-Keeping and Student Engagement
Work with faculty on concerns relating to course availability/scheduling.
Work with Deans office on required advising documentation for ABET.
Work with the School of Engineering undergraduate director to ensure degree progress reports are accurate and updated.
Update information and coordinate approvals to the (Courseleaf) Catalog and Undergraduate Handbook each semester.
Administer performance and graduation status of all undergraduates, including honors, course prerequisites, administrative withdrawals, and dismissal. This includes checking prerequisites, upper course eligibility, graduation requirements, degree certification, and degree auditing, and assisting in department decisions regarding academic standing/student dismissal.
Collect data as needed on academic metrics, such as orientation data (math placement, etc), enrollment, retention, demographics, and other relevant student information.
Maintain database of graduated students.
20% Other Academic and Department Support Duties
:
Maintain departmental bulletin boards to present a timely and professional appearance.
Maintain office records to include student awards and teaching surveys.
Maintain department website and social media accounts.
Coordinate and edit the annual newsletter, working with the Chair and faculty for content
Handle departmental correspondence, to include:
Monitoring departmental e-mail accounts
Preparing and sending meeting and event invitations
Preparing and sending department announcements
Support or delegate faculty requests for photocopying, scanning and preparing other documents for classroom use.
Provide back-up for office reception when required, including supporting faculty, staff, students, and other call-in or walk-in traffic with requested information.
10% Other duties as assigned by the Chair
:
Make arrangements for meetings and events per request, most notably:
Colloquium ~6 times per semester
Guest Speakers
Advisory Board meetings each semester
Awards Banquet and Senior exit interviews each spring
Attend faculty meetings and take detailed minutes.
Req ID
(Ex: 10567BR)
:
29401BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
M-F 8am-5pm
FLSA Status:
Nonexempt
Contact Information to Applicants:
Amy Borton
aborton@ku.edu
Required Qualifications:
Bachelor’s degree and three years’ experience, including work with student development
Demonstrated strong written and oral communication, and organizational skills, as evidenced by application materials.
One year experience in Microsoft Office (Outlook, Word, Excel and Powerpoint), and in navigating and establishing use of on-line materials, as evidenced by application materials and interview.
Demonstrated interpersonal skills and ability to work on a team, with a minimum one year customer service experience.
Excellent written communication skills as demonstrated by application materials.
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
$49,000 commensurate with experience
FTE:
1.0
Preferred Qualifications:
Three years administrative support work in an institution of higher education with an emphasis on student advising, experience in dealing with curriculum administration, student progress, student transcripts, and one-to-one interaction with students.
Evidence of knowledge of University and School of Engineering requirements, policies, procedures, and system-wide software tools relevant to student academic success
Evidence of ability to prioritize to meet deadlines
Evidence of strong attention to detail
Evidence of experience with Web design or HTML
Evidence of experience developing professional media using Adobe DC, Microsoft Publisher, Adobe InDesign and similar.
Position Overview:
This position will perform administrative and academic support duties for the Aerospace Engineering Department. This position reports to the Chair of Aerospace Engineering. Responsibilities include undergraduate student support; undergraduate program and records management; maintaining student advising handbooks and academic catalogs; engaging incoming students; creating and maintaining student recruitment campaigns; assisting with the annual newsletter; and managing website and social media accounts.
Successful candidates will demonstrate strong attention to detail, strong computer skills, exceptional written and verbal communication skills, organizational and interpersonal skills, as well as being self-motivated, reliable, friendly, and able to work diligently in a busy office environment. This position requires a self-starter who can multitask, think creatively, learn quickly, solve problems, see tasks through from beginning to end, and use discretion in handling confidential information.
Reg/Temp:
Regular
Application Review Begins:
04-Dec-2024
Anticipated Start Date:
16-Dec-2024
Additional Candidate Instruction:
Please include cover letter, resume, and a list of three references with the online application.
Review of applications begins on December 4, 2024 and continues as needed to collect a pool of qualified applicants. To ensure consideration, apply on or before December 3, 2024.
Job Family:
Advising,Career&StudentSrv-KUL
Work Location Assignment:
On-Site
Job Title:
Student Program Coordinator
Department:
Aerospace Engineering
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
70% Student Support Duties
:
Undergraduate Recruitment, Admission and Retention:
Respond to prospective student questions.
Assist with walk-in prospective student visits, which often include parents.
Establish student files for admitted students.
Coordinate student recruitment, retention, inclusion, and wellness campaigns.
Coordinate with designated Engineering advisors, and provide faculty with current advising standards and tools as these evolve with time. Communicate regularly with faculty about policy changes and procedures.
Provide timely and updated curricular information, to include updated curricular flowcharts and advising guidelines.
May provide training to advisors.
Monitor department email and forward advising content.
Communicate department curricular concerns, risk factors and intervention plans.
Communicate to faculty the impact of academic policies on students.
Assign faculty mentors to students.
Undergraduate Student Enrollment Assistance and Policy Enforcement
Manage course substitutions, transfer contracts, study abroad course approvals, and prerequisite waiver petitions.
Administer the AE upper-level eligibility and prerequisite rules for all students, including checking progress each semester and informing students and advisors of appropriate steps to take when enrollment violates policy, and enforcing rules via administrative drops when appropriate.
Manage permission numbers and advising holds for enrollment.
Inform students of critical milestone/deadlines to ensure timely degree completion.
Provide guidance to AE students on an ad-hoc, walk-in basis on academic and/or personal issues including academic policy issues, graduation checks and certification, and/or general administrative guidance.
Undergraduate Record-Keeping and Student Engagement
Work with faculty on concerns relating to course availability/scheduling.
Work with Deans office on required advising documentation for ABET.
Work with the School of Engineering undergraduate director to ensure degree progress reports are accurate and updated.
Update information and coordinate approvals to the (Courseleaf) Catalog and Undergraduate Handbook each semester.
Administer performance and graduation status of all undergraduates, including honors, course prerequisites, administrative withdrawals, and dismissal. This includes checking prerequisites, upper course eligibility, graduation requirements, degree certification, and degree auditing, and assisting in department decisions regarding academic standing/student dismissal.
Collect data as needed on academic metrics, such as orientation data (math placement, etc), enrollment, retention, demographics, and other relevant student information.
Maintain database of graduated students.
20% Other Academic and Department Support Duties
:
Maintain departmental bulletin boards to present a timely and professional appearance.
Maintain office records to include student awards and teaching surveys.
Maintain department website and social media accounts.
Coordinate and edit the annual newsletter, working with the Chair and faculty for content
Handle departmental correspondence, to include:
Monitoring departmental e-mail accounts
Preparing and sending meeting and event invitations
Preparing and sending department announcements
Support or delegate faculty requests for photocopying, scanning and preparing other documents for classroom use.
Provide back-up for office reception when required, including supporting faculty, staff, students, and other call-in or walk-in traffic with requested information.
10% Other duties as assigned by the Chair
:
Make arrangements for meetings and events per request, most notably:
Colloquium ~6 times per semester
Guest Speakers
Advisory Board meetings each semester
Awards Banquet and Senior exit interviews each spring
Attend faculty meetings and take detailed minutes.
Req ID
(Ex: 10567BR)
:
29401BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
M-F 8am-5pm
FLSA Status:
Nonexempt
Contact Information to Applicants:
Amy Borton
aborton@ku.edu
Required Qualifications:
Bachelor’s degree and three years’ experience, including work with student development
Demonstrated strong written and oral communication, and organizational skills, as evidenced by application materials.
One year experience in Microsoft Office (Outlook, Word, Excel and Powerpoint), and in navigating and establishing use of on-line materials, as evidenced by application materials and interview.
Demonstrated interpersonal skills and ability to work on a team, with a minimum one year customer service experience.
Excellent written communication skills as demonstrated by application materials.
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
$49,000 commensurate with experience
FTE:
1.0
Preferred Qualifications:
Three years administrative support work in an institution of higher education with an emphasis on student advising, experience in dealing with curriculum administration, student progress, student transcripts, and one-to-one interaction with students.
Evidence of knowledge of University and School of Engineering requirements, policies, procedures, and system-wide software tools relevant to student academic success
Evidence of ability to prioritize to meet deadlines
Evidence of strong attention to detail
Evidence of experience with Web design or HTML
Evidence of experience developing professional media using Adobe DC, Microsoft Publisher, Adobe InDesign and similar.
Position Overview:
This position will perform administrative and academic support duties for the Aerospace Engineering Department. This position reports to the Chair of Aerospace Engineering. Responsibilities include undergraduate student support; undergraduate program and records management; maintaining student advising handbooks and academic catalogs; engaging incoming students; creating and maintaining student recruitment campaigns; assisting with the annual newsletter; and managing website and social media accounts.
Successful candidates will demonstrate strong attention to detail, strong computer skills, exceptional written and verbal communication skills, organizational and interpersonal skills, as well as being self-motivated, reliable, friendly, and able to work diligently in a busy office environment. This position requires a self-starter who can multitask, think creatively, learn quickly, solve problems, see tasks through from beginning to end, and use discretion in handling confidential information.
Reg/Temp:
Regular
Application Review Begins:
04-Dec-2024
Anticipated Start Date:
16-Dec-2024
Additional Candidate Instruction:
Please include cover letter, resume, and a list of three references with the online application.
Review of applications begins on December 4, 2024 and continues as needed to collect a pool of qualified applicants. To ensure consideration, apply on or before December 3, 2024.
Job Family:
Advising,Career&StudentSrv-KUL
Work Location Assignment:
On-Site