Administrative Assistant Job at The TJX Companies , Inc. in New York

Administrative Assistant II: New York Buying Office

The Administrative Assistant will support a VP and 1-2 DVP, Market Managers in the New York Buying Office. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are coordinated effectively.

The Opportunity: Contribute To The Growth Of Your Career.

• Schedules and maintains multiple calendars of appointments and meetings
• Coordinates international travel itineraries and process expenses
• Proactively responds to questions, requests, and researches information. Works with a diverse range of customers on complex or confidential issues.
• May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files, record keeping systems
• Oversees and monitors administrative projects.
• Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.)
• Manages and administers various documents and spreadsheets
• Communicates pertinent information among appropriate departments
• Performs other duties as required or directed

Who We Are Looking For: You.

• Administrative experience in a corporate setting required
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Former experience scheduling meetings, managing multiple calendars, arranging international travel schedules and processing expenses critical
• Proven ability to build relationships and effectively collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

We care about our culture, but we also prioritize your needs!

Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs for management; auto/home insurance discounts; tuition reimbursement; scholarship program; adoption/surrogacy assistance; smoking cessation; child care/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information.

This position has a starting pay range of $20.35 to $24.18 per hour.

Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.