Wichita State University is hiring: Administrative Assistant in Wichita

The Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking for a highly organized and proactive Administrative Assistant to support our development team. The ideal candidate will manage daily activities, including calendar management, travel coordination, and special projects. Responsibilities include scheduling appointments, arranging meetings, setting up conference rooms, and preparing and distributing correspondence, reports, and other documents. If you are detail-oriented and thrive in a dynamic environment, we encourage you to apply!

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With nearly $400 million in managed assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

The job duties for this position include:

• Assist assigned development team's daily activities, management of calendar, coordinating travel, special projects, and events, including preparation of materials, proposals, and guidelines.
• Schedule appointments, arrange meetings, and set up conference rooms.
• Prepare and distribute correspondence, reports, and other documents as required.
• Support to the College of Fine Arts support groups, including prepping for monthly meetings.
• Assists with at least three (3) large appeal mailings for support groups.
• Submit all travel requests, receipts, and expense reports to appropriate personnel.
• Attend meetings and take minutes as needed.
• Serve as backup assistant for the development team.
• Provide backup support for other office staff when necessary.
• Maintain computer and paper files.
• Perform any other duties as assigned.

Job Requirements

• High School diploma or its equivalent
• Four years of administrative support experience
• Commitment to the WSUFAE core values of Integrity, Excellence, Collaboration, and Service
• Ability to work independently as well as part of a team
• Project professional image at all times

Skills

• Excellent organizational, interpersonal, oral, and written communication skills
• Proficiency in Microsoft Office Suite
• Maintain confidentiality of information, records, and materials
• Strong attention to detail
• Excellent proofreading skills for high-quality documentation
• Highly motivated with the ability to work effectively independently and as part of a team

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent exposure to large crowds, loud noises, and/or bright and/or flashing lights
• Occasional climbing of stairs
• Frequent interruptions throughout the day
• Occasional lifting up to 20 pounds
• Occasional exposure to outdoors and hot and inclement weather

Preferred Requirements and Skills

• College Degree
• Experience with desktop publishing
• Database Knowledge
• Knowledge of Wichita State University and a commitment to a higher education

The WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.

The WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don't plan to slow down anytime soon.

Commitment to Inclusion and Belonging

Our organization is committed to providing opportunities for all employees to succeed by creating an inclusive environment that amplifies the diverse backgrounds and experiences of our team members.
With a mission built on our core values of integrity, collaboration, excellence, and service, we strive to be an inclusive and equitable work environment. Managers are expected to model this behavior by clearly setting expectations and directly addressing non-inclusive behavior. In our pursuit to build and maintain a high-performing team, it is every individual's responsibility to contribute to our culture of belonging.

Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to "elevate, celebrate and advance Wichita State University through engagement and philanthropy."

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 978-3815 or email [email protected] in advance so necessary arrangements can be made.

To Apply:
Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position.

WSUFAE is an EOE employer