Administrative Support Assistant Job at MSCCN in Nashville

Summary About the Position: You will function as an Administrative Support Assistant in performing a wide range of specialized administrative work for a diverse, technically complex and geographically dispersed organization. This position is located in Nashville, TN. Responsibilities Oversee the handling, typing, distribution, and filing of communications and reports. Prepare responses to correspondence which are of administrative or financial interest, or general correspondence. Perform cost analysis regarding methods of travel and make appropriate travel arrangements. Create, coordinate, and process Requests for Personnel Actions (RPAs) using the automated system. Coordinate actions or provides guidance on problems affecting personnel/pay matters for assigned personnel. Prepare travel estimates and orders, and processes travel vouchers for assigned personnel. Prepare and process training requests, tracks completed training and maintains accurate training records. Perform time and attendance responsibilities for a large organization. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify at the GS-06 grade level, you must have: Specialized Experience: One year of specialized experience which performing a variety of office administrative assistance duties such as office automation work, personnel administration, supply management, reports preparation and general administrative functions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: Successfully completed a half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business, Business Administration, or Business Management. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. To qualify at the GS-07 grade level, you must have: Specialized Experience: One year of specialized experience which includes performing administrative duties for pay issues, personnel management activities, shift work, and complex travel issues; preparing and processing training requests, tracks completed training, and maintains accurate training records; maintaining a Government Purchase Card (GPC) Holder for required training and qualification; using personal computers, database management, and civilian personnel automated systems. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business, Business Administration, or Business Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Communications Computer Skills Reporting Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent. GS-06: 52 weeks at GS-05. ?GS-07: 52 weeks at GS-06. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) Miscellaneous Clerk and Assistant Series Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.