Executive Administrative Assistant Job at Pep Boys in Bala Cynwyd

Position Summary The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly. This is an in-person position, 5 days in office required in Bala Cynwyd, PA. Responsibilities * Maintains and manages the overall administrative support for executives * Manages active calendar of appointments, schedules meetings, coordinates travel * Composes and prepares correspondence, plan itineraries and agendas * Screens incoming calls and emails, prioritizing and ensuring prompt follow-up * Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response * Communicates on behalf of executives and serves as a gatekeeper * As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach * Provides clear and direct communication between executives and internal departments * Partners effectively to keep executives well informed of upcoming commitments and responsibilities * Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology * Coordinates and prepares agendas for meetings and distributes notes accordingly * Prepares and reconciles expense reports * Create memos, letters, reports and distribute as needed * Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines * Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive's ability to lead the company effectively Requirements * Min 3-5 years' experience, preferably in supporting a C-level executive * Bachelor's degree preferred * Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom * Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail * Excellent communication - verbal, written and interpersonal skills * Ability to build strong relationships * Highly resourceful with the ability to be extremely effective independently * Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service * Team player with a professional demeanor and positive attitude #LI-AE1