Executive Administrative Assistant

Bilingual Executive Administrative Assistant The Executive Assistant provides proactive and confidential support to our President of Latin America while managing a variety of administrative tasks in a fast-paced environment. Key Responsibilities · Position located in Miramar, Florida and reports directly to the President – Latin America. · Performs high level executive and operational support while exercising independent judgement based on analysis and experience. · Researches, prioritizes, and follows up on incoming issues, including those of a sensitive or confidential nature. · Successfully completes critical aspects of tasks with a multi-tasking approach. · Manages and maintains extremely active calendars; schedules meetings, conferences, and appointments; manages conflicts and adjusts to changes in a fast-paced environment. · Initiates processes and practices to improve executive office effectiveness. · Coordinates complex and detailed travel arrangements which can include domestic and international airfare, hotel, and ground transportation. · Creates travel itineraries and agendas; compiles documents for travel related meetings; arranges passports and visas. · Create and maintain expense reports with proper backup. Follow-up on dates of when payments will be received and reconcile credit card statement. · Provide administrative support such as correspondence, translations, emails, presentations etc. Requirements · Bachelor’s Degree · Experience with Latin America and working with high level executives. · Excellent written and oral communication skills in English and Spanish. Portuguese a plus. · Strong experience in planning international travel required. · Strong computer proficiency including MS Outlook, Word, and Excel · Strong proficiency in PowerPoint to include development and modification of presentations. · Highly organized with a great attention to detail and accuracy · Exceptional interpersonal and communication skills in a global environment · Strong problem analysis and problems solving skills with a proactive approach