Executive Administrative Assistant Job at Stanley Black & Decker, Inc. in Mi

Bilingual Executive Administrative Assistant

The Executive Assistant provides proactive and confidential support to our President of Latin America while managing a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

· Position located in Miramar, Florida and reports directly to the President – Latin America.

· Performs high level executive and operational support while exercising independent judgement based on analysis and experience.

· Researches, prioritizes, and follows up on incoming issues, including those of a sensitive or confidential nature.

· Successfully completes critical aspects of tasks with a multi-tasking approach.

· Manages and maintains extremely active calendars; schedules meetings, conferences, and appointments; manages conflicts and adjusts to changes in a fast-paced environment.

· Initiates processes and practices to improve executive office effectiveness.

· Coordinates complex and detailed travel arrangements which can include domestic and international airfare, hotel, and ground transportation.

· Creates travel itineraries and agendas; compiles documents for travel related meetings; arranges passports and visas.

· Create and maintain expense reports with proper backup. Follow-up on dates of when payments will be received and reconcile credit card statement.

· Provide administrative support such as correspondence, translations, emails, presentations etc.

Requirements

· Bachelor’s Degree

· Experience with Latin America and working with high level executives.

· Excellent written and oral communication skills in English and Spanish. Portuguese a plus.

· Strong experience in planning international travel required.

· Strong computer proficiency including MS Outlook, Word, and Excel

· Strong proficiency in PowerPoint to include development and modification of presentations.

· Highly organized with a great attention to detail and accuracy

· Exceptional interpersonal and communication skills in a global environment

· Strong problem analysis and problems solving skills with a proactive approach