Executive Assistant to the Department Head Job at Purdue University in West Lafa

Job Summary

The Executive Assistant to the Department Head provides a wide range of administrative support to the Department Head and to the Department of Mathematics in general, with the goal of maximizing the effectiveness of department operational processes and communications. The Executive Assistant facilitates faculty hiring, drafts and edits documents, plans events, schedules meetings, coordinates special projects, and is the main point of contact for internal and external communications. The Executive Assistant works closely with and supervises six staff members.

What We're Looking For:

Education and Experience Needed:

• Requires a Bachelor's degree in Communications, Business Administration, Management, or a related field
• Some experience in a senior or lead administrative support role
• An equivalent combination of education and experience may also be considered

Skills Needed:

• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
• Skilled in interpreting policies and procedures to proactively resolve issues
• Excellent written, verbal and interpersonal communication skills
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to:
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • identify problems, generate ideas for improvement, and implement or recommend solutions
  • use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
  • use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

Additional Information:

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EOE / AA

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.