Administrative Assistant Job at Volunteers of America in Anoka

The Homestead at Anoka campus is seeking an Administrative Assistant to join our team! Location: 3000 4th Ave, Anoka, MN 55303 Schedule: Monday, Tuesday, Wednesday and Friday Hours: 7:30 AM-4:00 PM About the Job: To provide professional and efficient clerical support to the facility, resulting in the delivery of excellent internal and external customer service. Required Qualifications: * High School diploma/GED required. * One year of office/clerical experience preferred. * Have a minimum of one year of experience in working with the frail or elderly population. * Knowledge of and experience in Microsoft programs is essential, typing speed of 35 WPM. * Must be able to read, write and speak English. * Ability to handle a variety of interruptions on a regular basis. * Must be able to function independently and be able to work effectively with other personnel. * Must be willing to work flexible hours and in other capacities when necessary. * Ability to utilize computers and other electronic devices for tasks such as timekeeping, in-servicing and documentation. Essentials: * Assumes responsibility for designated clerical and receptionist duties; schedules work assignments for part-time receptionist. * Receives incoming telephone calls, screens for correct transfer and connects with appropriate party. * Greets and directs visitors; greets, screens and directs salespersons as advised. * Maintain the master calendar for the ED, schedules and appointments. * Assists participants in transportation needs, making beauty shop appointments and checking apartments for maintenance and/or housekeeping needs. * Provide clerical support for the entire facility, as directed, including typing, filing, and distributing correspondence, ensuring outgoing mail is ready for pick-up, sorting and distributing mail and maintaining inventory supply and replenishing as needed: provide notary services for participants. * Maintain and distribute phone lists and addresses accordingly. * Assists with participant activities as needed or directed. * Report equipment and computer malfunctions to the Executive Director and arrange for repair/service as needed. * Performs other duties or special assignments as directed by the Executive Director. About Anoka Rehabilitation & Living Center: Anoka Rehab & Living Center is part of Volunteers of America National Services which serves as the Housing and Healthcare affiliate of the Volunteers of America parent organization. Anoka Rehabilitation & Living Center Located at: 3000 4th Avenue Anoka, MN 55303 At Anoka Rehab & Living Center, our approach to care grows out of respect for the human spirit and the belief that the right to dignity doesn't diminish with age. Compassion, empathy, personal attention and concern for emotional and spiritual wellbeing are at the core of how we help every resident feel cherished and at home. #LI-NM1