Lynchburg City Schools
Lynchburg City Schools is hiring: Administrative Assistant I in Lynchburg
Lynchburg City Schools, Lynchburg, VA, United States
Administrative Assistant IGENERAL INFORMATIONTitle: Administrative Assistant IDepartment: Heritage High SchoolSalary Grade: Schedule A
FLSA Status: Non-ExemptSite/Location: Heritage High SchoolReports to: Building AdministratorDate: 10/16/2024POSITION SUMMARY
The Administrative Assistant (I) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.
ESSENTIAL FUNCTIONS
EDUCATION AND EXPERIENCE
FLSA Status: Non-ExemptSite/Location: Heritage High SchoolReports to: Building AdministratorDate: 10/16/2024POSITION SUMMARY
The Administrative Assistant (I) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.
ESSENTIAL FUNCTIONS
- Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
- Retrieve and distribute mail, supplies, and materials.
- Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
- Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
- Organize and maintain the filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
- Assist with maintaining school and student records.
- Assist with programs regarding the operation of office equipment.
- Assists with the inventory.
- Maintain the confidentially of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
- Performs other duties as assigned.
- Honesty
- Integrity
- Ethical
- Equity Minded
- Emotional Intelligence
- Cultural Competence
- Safety
- Quality
- Models Excellent Customer Service
- Thinks Strategically
- Shows Initiative
- Acts Decisively
- Communicates Effectively
- Works Collaboratively
- Resolves Conflict Proactively
- Technical Capabilities
- Computer Literacy
- Data Analysis and Management
- Fiscal Planning and Management
- Project Management
- Strategic Planning
EDUCATION AND EXPERIENCE
- High School Diploma or Equivalent
- Bilingual candidates are desirable
- Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
- Knowledge and understanding of effective organizational and communication practices
- Knowledge and understanding of accurate and effective record-keeping and time management
- Knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
- Knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.
- None
- Reliable transportation, is necessary
- Minimal travel within the City of Lynchburg as needed
- Minimal travel outside of the City of Lynchburg as needed