PeopleShare Inc is hiring: Executive Assistant in Camden

Job Title: Executive Assistant

Location: New Jersey

Type: Temp to Perm

Pay Range: $30.22 per hour

Company Overview:

Join our team at a leading non-profit social services provider that has experienced rapid growth over the last decade, expanding to include a wide range of specialized services to meet the growing and changing needs in the New Jersey community. With a strong network of more than 1500 dedicated staff, we are committed to making a meaningful impact on our community.

Position Summary:

We are seeking a temporary full-time Executive Assistant to support the agencys Chief Operating Officer. As the Executive Assistant, you will play a critical role in ensuring the smooth operation of our organization. This role is responsible for managing an extremely active calendar, composing confidential correspondence, and handling various administrative tasks. If you are a self-starter with excellent time management skills and the ability to work independently, we want to hear from you.

Key Responsibilities:
Maintain comprehensive and accurate records
Provide administrative assistance, including composing emails, letters, and memos
Organize meetings and manage the Chief Operating Officers calendar
File and retrieve corporate records, documents, and reports
Coordinate filing and review of reports before submission
Oversee collection and submission of grant reports in various systems
Reconcile credit card statements and submit documentation to the finance department
Act as a point of contact and liaison among employees and clients
Manage information flow, including sorting and distributing incoming communications
Screen and direct phone calls
Prepare presentations, agendas, reports, and other documents
Perform minor accounting duties
Use various software, including word processing, spreadsheets, databases, and presentation software
Provide general administrative support and other duties as needed
Qualifications/Requirements: Minimum of 10 years experience in the administrative field with 5 years experience working with C-Level executives
Excellent communication and time management skills; proven ability to meet deadlines
Ability to work independently and demonstrate self-initiative to complete tasks
Ability to function well in a high-paced environment and perform additional duties as assigned
Current New Jersey drivers license with a driving record of at least three years
Vehicle with current registration and insurance
Culture Fit:

We value ambitious, multitasking self-starters who are passionate about making a difference in their community.

Why Join Us: Be part of a great organization that makes a positive impact in the community.
We are a non-profit, and you will have the opportunity to contribute to meaningful work.
Join a team of dedicated professionals who are committed to our mission.

If you are an experienced Executive Assistant, please apply today with your resume and cover letter. We look forward to welcoming you to our team!
Requirements: Job Type: Temp to Hire Post Date: 11/25/2024