Executive Administrative Assistant Clinical Job at St Croix Hospice in Oakdale

Executive Administrative Assistant Clinical Job Details Job Location Administration - OAKDALE, MN Job Posting Date(s) Start Date 10/24/2024 Description The administrative assistant is responsible for administratively supporting the Home Office, helping to ensure a smooth flow of work within clinical operations. The AA represents the clinical team’s internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality, and professionalism. Essential Job Functions/Responsibilities Screens incoming calls and correspondence and responds independently referring to other resources when appropriate. Helps prepare agendas and materials for meetings including power point presentations and correspondence. Builds and maintains positive relationships with internal and external customers with whom the assistant interacts. Evaluates and respond to internal/external requests for information as needed. Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget. Assists other staff as needed to ensure no gaps in service to home office team. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Tasks/Reporting related to Homecare Homebase. Helps coordinate incoming and outgoing mail and deliveries. Performs other duties as assigned. Qualifications Associate Degree or equivalent experience Computer skills and knowledge of relevant software Efficient in Microsoft Office programs including at least 1 year of experience using Excel. Knowledge of operation of standard office equipment. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. Knowledge of principles and practices of basic office management