Administrative Coordinator Job at Rutgers The State University in Newark

Position Details Position Information Recruitment/Posting Title Administrative Coordinator Job Category Staff & Executive - Administrative & Support Department SASN - Political Science Overview Political science is the study of political actors, institutions, processes, and policies. At the center of the discipline is the study of how different types of resources are distributed among individuals, communities, and states. The discipline's subfields include American Politics and Public Policy, Comparative Politics, Political Theory, and Global Politics. The program provides both undergraduate and graduate students with the critical-thinking and writing skills required for civic engagement in a democratic society and enables them to pursue careers in the public, non-profit, and private sectors or to pursue further study in political science, law, public service and administration, criminal justice, non-profit administration, global politics, and international relations. Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. A member of the Department of Political Science's team embracing the challenges of achieving department goals and supporting team efforts to grow together, the position provides administrative support to the Department and all its programs, including to the Department's faculty, staff, and students.This position is responsible for and not limited to the following: Manages the day-to-day administrative operations of the Department and its programs Ensures a welcoming and responsive environment and effective operations through a wide range of administrative responsibilities Serves as initial point of contact for the Department, interacting extensively with the University community, students and prospective students, and external stakeholders Assists Department Chair, coordinators, faculty, and others with coordination and administration of academic programs and student and faculty support Manages general inquiries Maintains and updates websites, social media, and databases Arranges and coordinates events and meetings Prepares and processes payroll appointments and transactions; and prepares business expense reimbursements Provides information and assistance to students, which requires knowledge of curriculum, majors/minors, and other requirements and processes Provides timely and accurate information in response to requests and on the policies and processes of the Department, the School of Arts and Sciences-Newark (SASN), Rutgers University-Newark (RU-N), the Rutgers University (RU) system, and external stakeholders Maintains a professional demeanor and multi-task in a fast-paced, stakeholder-focused environment, completing work with an understanding of the mission, visions, role, and goals of the Department, SASN, and RU-N, and the part the responsibilities of this position plays in achieving those goals Other duties as assigned Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of general office administration. Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills; a desire for a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University community Also requires a minimum of two years relevant experience in an administrative or office manager function, good communication skills, and computer literacy Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, Course Scheduling System, Infosilem, E-Verity, Grad Portal, and know or will learn any and all systems used for payroll, account, budget, personnel, course scheduling, facilities and space, grant submission, events, website and social media maintenance and updates, recruitment, student support, expense reimbursements, absence reporting, record keeping and retention, time keeping, parking, telephones, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of the position. Physical Demands and Work Environment Fast-paced, stakeholder focused, team environment. Must be able to work occasional evenings and weekends. Special Conditions Posting Details Posting Number 24ST2626 Posting Open Date 11/20/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement