Rutgers University is hiring: Administrative Coordinator in New Brunswick

Position Details
Position Information
Recruitment/Posting Title
Administrative Coordinator

Job Category
Staff & Executive - Administrative & Support

Department
RBS - Human Resources

Overview

Posting Summary
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Coordinator. Reporting to the Sr. Department Administrator Spvr at Rutgers Business School, this position is responsible for managing all of the HR personnel transactions for the Newark and New Brunswick RBS staff. This position is located on our Livingston Campus in Piscataway.

Rutgers Business School - Newark and New Brunswick (RBS) is the second largest school at Rutgers University encompassing the undergraduate and graduate business programs offered on the Newark and New Brunswick campuses and on multiple off-site (including international) locations. RBS is recognized as one of the top three public business schools among Big Ten (BTAA) business schools and is the highest-ranked public business school in the Northeast United States. Continually growing, the school is comprised of 1,100+ employees, 2 undergraduate programs, 19 graduate and doctoral programs, 6 academic departments, 20 research centers, an Executive Education program, and an evolving online degree program

This position is responsible for and not limited to the following:

• Understand and convey Rutgers Business School's mission and goals. Ensure that human resources practices at RBS are compliant with federal, state and local laws and regulations, University policy as well as applicable collective bargaining agreements
• Work closely with and makes suggestions to the Sr. Department Administrator Spvr to develop and enhance the RBS-HR role
• Develop and maintain relationships with internal and external constituents.
• Work independently
• Handle complex and highly sensitive confidential matters
• Responsible for the orientation of new employees
• Manage the hiring processes for the dual campus school
• Conduct pre-interview meetings with all search committee members
• Review and prepare staff appointment letters in accordance with University guidelines and procedures
• Responsible for recordkeeping of employee data and documents, such as personnel file management, evaluations, department access folders, etc.
• Analyze data and provide reports as requested
• Attend campus-wide meetings to enable exposure to other HR members across the campus to share and maintain best practices
• Disseminate best practices among RBS staff and faculty
• Independently troubleshoot matters such as payroll, terminations, and policy and procedure concerns
• Ensure fiscal year and FLSA rules are adhered to and understood regarding absences
• Serve as contact person for all Staff Compensation processes

Position Status
Full Time

Hours Per Week

Daily Work Shift

Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

FLSA
Nonexempt

Grade
04

Position Salary

Annual Minimum Salary
57356.00

Annual Mid Range Salary
71372.00

Annual Maximum Salary
85388.00

Standard Hours
37.50

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications
Minimum Education and Experience

• Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and/or writing principles and practices
• Also requires a minimum of three years of relevant experience in an administrative function, good communication skills, and computer literacy

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Strong interpersonal communication, and organization skills
• Capacity to work as part of a team and provide exemplary customer service
• Capacity to perform in a high-pressured, confidential office
• Working knowledge of Microsoft office, ROCS, University HCM system, and Acrobat Adobe

Preferred Qualifications

• Professional Development courses regarding HR hiring practices

Equipment Utilized

• ROCS, Cornerstone, HCM
  

Physical Demands and Work Environment

Special Conditions

Posting Details
Posting Number
24ST2346

Posting Open Date
10/22/2024

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Livingston (RU-New Brunswick)

City
Piscataway

State
NJ

Location Details

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement