Jubilee School is hiring: Administrative Coordinator in Philadelphia

Benefits:

Paid Vacation

Reduced Tution for children of full time staff

401(k)

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

The Operations Coordinator is responsible for overseeing the school's operational systems and organization. The Coordinator works with the school leadership team to ensure that the school is run in an orderly and effective manner.

Qualifications:

Proven experience in a similar position

Full comprehension of office management systems and procedures

Excellent knowledge of MS Office

Exemplary planning and time management skills

Ability to multitask and prioritize daily workload

Discretion and confidentiality

Forward looking thinker, who actively seeks opportunities and proposes solutions

Duties and Essential Job Functions

Facilitate the planning and directing of school programs and activities in coordination with the administrative team and other vested parties

Implement school policies and procedures in accordance with licensing/accreditation guidelines

Assure day-to-day operations run efficiently including, but not limited to, staffing/scheduling, maintenance, and other operations

Track employee attendance Payroll, and benefits, assuring that staff is in compliance with monitoring agencies’ guidelines.

Monitor outside contractors—art and movement teachers, maintenance, etc.

Work with accountant to maintain school's financial activity.

Facilitate the enrollment process by responding to admissions inquiries; scheduling tours; coordinating different stages of overall application process; scheduling day visits; Maintain student records ensuring that student files meet licensing agencies guidelines

Ensure the timely implementation of all items on the school’s annual calendar

General office duties, including opening/sorting mail, filing, copying, etc*

Respond to inquiries and correspondence

Hiring Requirements

Criminal History Check

Child Abuse Clearance

FBI Fingerprint Clearance

Medical Form & TB Test: This must be completed by a physician.

Transcripts or Diploma

Physical Requirements

Sit with back support approximately six (6) hours. Repetitive motion of wrist and fingers required for typing/keyboarding.