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AP Recruiters & Associates

AP Recruiters & Associates is hiring: Senior Executive Assistant/Business Ad

AP Recruiters & Associates, Great Falls, MT, US

Job Description

Job Description

Job Title: Senior Executive Assistant/Business Administrator
Job Location: Great Falls, MT
Employment Type: Permanent

Summary:

Join Our client, a leading energy company based in Great Falls, MT, known for its dedication to sustainability and operational excellence. They are seeking a skilled Senior Executive Assistant/Business Administrator to provide pivotal executive support and leadership in office operations and administration. This role reports directly to the President and Director of Human Resources, requiring exceptional organizational skills, multitasking abilities, and a proactive approach to problem-solving.

About the Role:

As the Senior Executive Assistant/Business Administrator, you will serve as a trusted advisor to executive leadership, managing communications, schedules, and special projects. This dynamic position involves overseeing office operations to ensure efficiency and compliance with company policies.

Key Responsibilities:

  • Communication Coordination: Facilitate seamless communication between the President and internal/external stakeholders.
  • Calendar and Travel Management: Efficiently manage executive calendars and coordinate travel arrangements.
  • Project Oversight: Act as a project manager, tracking deliverables and reporting progress to ensure timely completion.
  • Document Preparation: Prepare meeting materials, presentations, reports, and agendas as required.
  • Compliance and Documentation: Maintain contracts, legal documents, and ensure adherence to company policies.
  • Event Organization: Plan and execute special events and manage office logistics as needed.

Skills and Qualifications:

  • Education: Bachelor's degree in business administration, management, communications, or related field.
  • Experience: Minimum 5 years in a senior executive administrative role. Experience in HR or the energy sector is advantageous.
  • Technical Skills: Advanced proficiency in Microsoft Office Suite.
  • Management Skills: Strong project management and time management abilities.
  • Communication: Excellent verbal and written communication skills.
  • Adaptability: Ability to handle dynamic responsibilities and changing schedules with professionalism and discretion.

At AP Recruiters & Associates, we believe that the right talent can drive business success. Since 2007, we've specialized in staffing solutions that range from temporary placements to executive recruiting, covering roles from administrative assistants to C-level executives. Our mission is to provide flexible, tailored recruitment services, helping our clients find the ideal candidates for every level of their organization.