Administrative Specialist (Specially Funded)

Administrative Specialist (Specially Funded) Job ID: 320467 Location: Rio Salado Community College Full/Part Time: Regular/Temporary: Regular Hiring Salary Range $18.82 - $21.76/hourly, DOE Grade 107 Work Schedule The standard work schedule will be Monday - Thursday, 8:30am - 7pm; some evenings and weekends may be required This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be based upon the needs of the department. Work Calendar 12 Months Funding Information This is a grant funded assignment with a projected end date of 06/30/2025 with renewal based on available funds and the needs of MCCCD. Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges About Us What's Currently Happening at Maricopa Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options: 20 paid observed holidays Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance) Paid vacation, sick, and personal time Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff) Annual professional development growth funding Tuition reimbursement for employees and dependents Flexible work schedules Maricopa Employee Health & Wellness Program: Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more Pre-Retirement Events Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying). 10 Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community) Job Summary Provides administrative support, data entry, office coordination, and records processing activities for a community-based location. Works directly with students, staff, instructors, and internal and external partners. Assists with enrollment and record keeping; enters and verifies data; ensures accuracy and timeliness of fee payment log; and maintains and audits program records to ensure compliance with college and grant requirements. Essential Functions 35% - Provides direct, front line customer service for students and the public, coordinates front desk operations, answers program inquiries in person and by telephone; conducts in-person and virtual registration, fee, and intake processes; troubleshoots registration issues; schedules standardized assessments, and collaborates with internal and external stakeholders. 35% - Maintains confidential student records adhering to college, state, grant, and federal guidelines; accurately enters and maintains data using a variety of databases; audits student enrollment, attendance, and assessment data and records; analyzes records for data quality assurance; orders office supplies and ensures accuracy and timeliness of fee payment log 20% - Provides technical support and training for existing and new staff, onboards new support staff, participates regularly in staff meetings, and directs the workflow of staff 10% - Assists with other administrative, data, and support-related duties as assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and one (1) year of clerical, administrative office support or related experience. OR High School Diploma/GED and three (3) year of clerical, administrative office support or related experience. Desired Qualifications A. Customer service experience B. Experience in maintaining records and tracking and organizing data C. Experience working in an educational setting D. Experience working with diverse populations E. Work direction experience in a collaborative environment F. Experience using Google Suite and Microsoft Office, computer-based databases, and spreadsheets Special Working Conditions The primary work location is Rio Salado College Northern - 1715 W. Northern Avenue, Phoenix, AZ 85021 Other work locations may include: RSC Avondale - 420 N. Central Avenue, Avondale, AZ 85323 RSC Downtown - 619 N. 7th Avenue, Phoenix, AZ 85007 RSC Northern - 1715 W. Northern Avenue, Phoenix, AZ 85021 RSC Surprise - 12535 W. Smokey Drive, Surprise, AZ 85378 RSC Southern - 3320 S. Price Rd, Tempe, AZ 85282 RSC Thomas-3631 W. Thomas Rd. Phoenix, AZ 85019 How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in the resume upon application, they will be requested at time of interview. Additional guidance can be found here. Posting Close Date Open until filled First Review August 28th, 2024 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O.Tafari Osayande, o.tafari.osayanderiosalado.edu, 480-517-8196. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?PageHRS_APP_JBPST_FL&ActionU&FOCUSApplicant&SiteId1000&JobOpeningId320467&PostingSeq1 jeid-292e2e9f01ae264e91dffd55c399ecca