Administrative Assistant

Administrative Assistant Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4741990) Apply  Administrative Assistant Salary $22.31 - $28.18 Hourly Location 2800 N Terminal Road Job Type Full Time Job Number 35608 Department Houston Airport System Opening Date 11/25/2024 Closing Date 12/9/2024 11:59 PM Central Description Benefits Questions POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: Terminal Management - IAH/ Customer Service Workdays & Hours: MONDAY - FRIDAY 8:00AM- 5:00PM (SUBJECT TO CHANGE) PURPOSE OF DIVISION Terminal Management exists to deliver a 5-star experience for all passengers travelling through Houston’s airports. This experience includes all Guest facing services from the time a passenger enters the airport facility to the time they depart on an aircraft and vice versa. The scope of Terminal Management’s responsibility includes aesthetic appearance, functional condition of airport facilities and amenities, operational readiness, and terminal ambiance. Terminal Management is the primary liaison with airlines, federal agencies and any Guest facing service provider at the airports as well as with Skytrax, an organization that rates airlines and airports worldwide and is the inspiration for the Houston Airport System’s mission of becoming a 5-star global air service gateway where the magic of flight is celebrated. The purpose of the Operational Readiness and Airport Transition (ORAT) team is the successful coordination of activation and opening of the new facilities at Houston Airports. ORAT exists to guarantee that the facilities meet the readiness standards and expectations of a five-star airport where the magic of flight is celebrated. PURPOSE OF POSITION The purpose of the Administrative Assistant is to provide administrative support, interpret and implement basic rules and regulations, policies, and procedures in the day-to-day operations of the Business Unit. Assist in the coordination of the department staff services, such as personnel, purchasing, budget tracking, payroll, and other office management duties. The Administrative Assistant will be responsible for creating memos and reports for submission to Upper Management and above. Will assist with the hiring process for new hires to include but not limited to scheduling interviews, onboarding process, and scheduling training. At times, will represent the business unit in meetings and to convey meeting minutes to the business unit and other duties as assigned. "MUST BE ABLE TO PASS A CRIMINAL BACKGROUND CHECK, OBTAIN AND MAINTAIN A FEDERALLY MANDATED SECURITY CLEARANCE WHERE REQUIRED. " Essential job duties and responsibilities for the Administrative Assistant duties include but are not limited to: Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports, and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Organizes inventorying, cataloging, retention and retrieval of department documents. Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management. Conducts administrative research and long-range planning studies on special management activities. Assists with department budget preparation and monitoring. Represents the section head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. Performs other duties as requested. WORKING CONDITIONS: The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS: Requires a Bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed. EXPERIENCE REQUIREMENTS: One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. PREFERENCES PREFERENCES: Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. Preference will be given to applicants previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel. GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - YES YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. PAY GRADE - 17 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. T To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1858. If you need special services or accommodations, call 281-233-1858 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch ?vEDWLV sJFoM EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: Medical Dental Vision Wellness Supplemental Insurance Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Compensable Sick Leave Personal Leave Flexible schedules Hybrid-Telework for eligible positions Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Paid Prenatal, Parental and Infant Wellness Leaves Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html 01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions? Yes No 02 Are you a Houston Airport System employee? Yes No 03 What is the highest level of education you have completed? Less than High School Diploma/GED High School Diploma/GED Associate's Degree Bachelor's Degree Master's Degree or Higher 04 How many years of verifiable professional administrative work experience do you possess? Less than 1 year 1 to Less than 3 years 3 to Less than 5 years 5 to Less than 7 years 7 years or more 05 Work Setting Experience - Professional Administrative Assistant (check all that apply and are verifiable) Aviation Industry Customer Service Industry Other None of the Above 06 Please indicate the degree concentration you obtained Aviation Management Public Administration Business Administration Other Closely Related Field No Degree 07 Please indicate your level of proficiency in Microsoft Office products (Word, Excel, Outlook) BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail. INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message. ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel, delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars. No Experience 08 Please describe your administrative experience with the Airport Industry or Customer Service Industry. "See Resume" is not an acceptable, and if no experience, please answer "N/A". Required Question