The City of Houston

The City of Houston is hiring: Administrative Assistant in Houston

The City of Houston, Houston, TX, United States

Administrative Assistant

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Administrative Assistant

Salary

$22.31 - $28.18 Hourly

Location

2800 N Terminal Road

Job Type

Full Time

Job Number

35608

Department

Houston Airport System

Opening Date

11/25/2024

Closing Date

12/9/2024 11:59 PM Central

Description
Benefits
Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division/Section: Terminal Management - IAH/ Customer Service

Workdays & Hours: ***MONDAY - FRIDAY 8:00AM- 5:00PM *** (SUBJECT TO CHANGE)

PURPOSE OF DIVISION

Terminal Management exists to deliver a 5-star experience for all passengers travelling through Houston’s airports. This experience includes all Guest facing services from the time a passenger enters the airport facility to the time they depart on an aircraft and vice versa. The scope of Terminal Management’s responsibility includes aesthetic appearance, functional condition of airport facilities and amenities, operational readiness, and terminal ambiance. Terminal Management is the primary liaison with airlines, federal agencies and any Guest facing service provider at the airports as well as with Skytrax, an organization that rates airlines and airports worldwide and is the inspiration for the Houston Airport System’s mission of becoming a 5-star global air service gateway where the magic of flight is celebrated. The purpose of the Operational Readiness and Airport Transition (ORAT) team is the successful coordination of activation and opening of the new facilities at Houston Airports. ORAT exists to guarantee that the facilities meet the readiness standards and expectations of a five-star airport where the magic of flight is celebrated.

PURPOSE OF POSITION

The purpose of the Administrative Assistant is to provide administrative support, interpret and implement basic rules and regulations, policies, and procedures in the day-to-day operations of the Business Unit. Assist in the coordination of the department staff services, such as personnel, purchasing, budget tracking, payroll, and other office management duties. The Administrative Assistant will be responsible for creating memos and reports for submission to Upper Management and above. Will assist with the hiring process for new hires to include but not limited to scheduling interviews, onboarding process, and scheduling training. At times, will represent the business unit in meetings and to convey meeting minutes to the business unit and other duties as assigned. "MUST BE ABLE TO PASS A CRIMINAL BACKGROUND CHECK, OBTAIN AND MAINTAIN A FEDERALLY MANDATED SECURITY CLEARANCE WHERE REQUIRED. "

Essential job duties and responsibilities for the Administrative Assistant duties include but are not limited to:

Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.
Drafts correspondence, reports, and other documents; proofs/edits documents for accuracy, content and format.
Prepares periodic and special reports; compiles information and maintains department reference information.
Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
Organizes inventorying, cataloging, retention and retrieval of department documents.
Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.
Conducts administrative research and long-range planning studies on special management activities.
Assists with department budget preparation and monitoring.
Represents the section head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations.
Performs other duties as requested.

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed.

EXPERIENCE REQUIREMENTS:

One year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

PREFERENCES

PREFERENCES:

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

Preference will be given to applicants previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRE

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 17

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. T

To view your detailed application status, please log-in to your online profile by visiting:

http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1858.

If you need special services or accommodations, call 281-233-1858 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:

https://www.youtube.com/watch ?v=EDWLV sJFoM

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Are you a Houston Airport System employee?

What is the highest level of education you have completed?

Less than High School Diploma/GED
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree or Higher

How many years of verifiable professional administrative work experience do you possess?

Less than 1 year
1 to Less than 3 years
3 to Less than 5 years
5 to Less than 7 years
7 years or more

Work Setting Experience - Professional Administrative Assistant (check all that apply and are verifiable)

Aviation Industry
Customer Service Industry
Other
None of the Above

Please indicate the degree concentration you obtained

Aviation Management
Public Administration
Business Administration
Other Closely Related Field
No Degree

Please indicate your level of proficiency in Microsoft Office products (Word, Excel, Outlook)

BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel, delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
No Experience

Please describe your administrative experience with the Airport Industry or Customer Service Industry. "See Resume" is not an acceptable, and if no experience, please answer "N/A".

Required Question