City of Houston, TX
City of Houston, TX is hiring: ADMINISTRATIVE ASSISTANT in Houston
City of Houston, TX, Houston, TX, United States
Salary : $43,394.00 - $55,597.62 Annually
Location : Houston, TX
Job Type: Full Time
Job Number: 35557
Department: Houston Public Works
Division: HW-Wastewater Operations (WWO)
Opening Date: 11/23/2024
Closing Date: 12/1/2024 1:05 PM Central
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Service line: Wastewater Operations
Reporting Location: 4545 Groveway St
Workdays & Hours: M-F, 7a.m. - 4p.m.*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Organizes inventorying, cataloging, retention and retrieval of department documents. Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management. Conducts administrative research and long-range planning studies on special management activities. Assists with department budget preparation and monitoring. Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. Performs other duties as requested by the division head, including handling materials and information of a somewhat sensitive nature.
WORKING CONDITIONS
Position is physically comfortable; the individual has discretion about walking standing, etc.
This is a Houston Public Works Emergency Management position at the Tier III Level
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or related field.
EXPERIENCE REQUIREMENTS
One (1) year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to applicants who are proficient in Microsoft applications (i.e. Word, PowerPoint, Excel, Access, and Outlook). Preference will be given to applicants with strong oral and written communication skills and with experience compiling data for reports. Preference will also be given to applicants with experience in supporting executive staff.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED None
However, the department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-6020.
If you need special services or accommodations, call 832-393-6020. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
01
Please select the best scenario below that describes your level of education:
02
How many years of professional administrative experience do you have?
03
Please indicate if how many years of experience you have supporting executive staff:
04
Do you have strong written and verbal communication skills?
05
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
06
Which of the following applications are you proficient? (Check al that apply).
07
Are you currently a City of Houston employee, who is still on probation (employed during the past 12mo. Or promoted during the past 6 mo.)?
Required Question
Location : Houston, TX
Job Type: Full Time
Job Number: 35557
Department: Houston Public Works
Division: HW-Wastewater Operations (WWO)
Opening Date: 11/23/2024
Closing Date: 12/1/2024 1:05 PM Central
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Service line: Wastewater Operations
Reporting Location: 4545 Groveway St
Workdays & Hours: M-F, 7a.m. - 4p.m.*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Organizes inventorying, cataloging, retention and retrieval of department documents. Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management. Conducts administrative research and long-range planning studies on special management activities. Assists with department budget preparation and monitoring. Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. Performs other duties as requested by the division head, including handling materials and information of a somewhat sensitive nature.
WORKING CONDITIONS
Position is physically comfortable; the individual has discretion about walking standing, etc.
This is a Houston Public Works Emergency Management position at the Tier III Level
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or related field.
EXPERIENCE REQUIREMENTS
One (1) year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to applicants who are proficient in Microsoft applications (i.e. Word, PowerPoint, Excel, Access, and Outlook). Preference will be given to applicants with strong oral and written communication skills and with experience compiling data for reports. Preference will also be given to applicants with experience in supporting executive staff.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED None
However, the department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-6020.
If you need special services or accommodations, call 832-393-6020. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
- Medical
- Dental
- Vision
- Wellness
- Supplemental Insurance
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 11 city holidays, plus one floating holiday
- Compensable Sick Leave
- Personal Leave
- Flexible schedules
- Hybrid-Telework for eligible positions
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Paid Prenatal, Parental and Infant Wellness Leaves
- Healthcare Flexible Spending Account
01
Please select the best scenario below that describes your level of education:
- Less than a high school diploma/ GED
- High School Diploma/GED
- Associates Degree in Business Administration, Liberal Arts, or a related field
- Bachelor's Degree in Business Administration, Liberal Arts, or a related field
- Master's Degree or higher in Business Administration, Liberal Arts, or a related field
02
How many years of professional administrative experience do you have?
- Less than 1 year
- 1 - 2 years
- 3 - 4 years
- 5 years or more
03
Please indicate if how many years of experience you have supporting executive staff:
- Less than a year
- More than 1 year, but less than 2 years
- More than 2 years , but less than 5 years
- 5 or more years
- None of the Above
04
Do you have strong written and verbal communication skills?
- Yes
- No
05
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
- Yes
- No
06
Which of the following applications are you proficient? (Check al that apply).
- PowerPoint
- Microsoft Word
- Microsoft Excel
- Outlook
- None of the above
07
Are you currently a City of Houston employee, who is still on probation (employed during the past 12mo. Or promoted during the past 6 mo.)?
- Yes
- No
Required Question