City of Houston, TX
ADMINISTRATIVE ASSISTANT
City of Houston, TX, Houston, Texas, United States, 77246
Salary :
$43,394.00 - $55,597.62 Annually
Location :
Houston, TX
Job Type:
Full Time
Job Number:
35557
Department:
Houston Public Works
Division:
HW-Wastewater Operations (WWO)
Opening Date:
11/23/2024
Closing Date:
12/1/2024 1:05 PM Central
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Service line:
Wastewater OperationsReporting Location:
4545 Groveway StWorkdays & Hours:
M-F, 7a.m. - 4p.m.**Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSPerforms professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Organizes inventorying, cataloging, retention and retrieval of department documents. Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management. Conducts administrative research and long-range planning studies on special management activities. Assists with department budget preparation and monitoring. Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. Performs other duties as requested by the division head, including handling materials and information of a somewhat sensitive nature.
WORKING CONDITIONSPosition is physically comfortable; the individual has discretion about walking standing, etc.
This is a Houston Public Works Emergency Management position at the Tier III LevelMINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or related field.
EXPERIENCE REQUIREMENTSOne (1) year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTSNonePREFERENCES
Preference will be given to applicants who are proficient in Microsoft applications (i.e. Word, PowerPoint, Excel, Access, and Outlook). Preference will be given to applicants with strong oral and written communication skills and with experience compiling data for reports. Preference will also be given to applicants with experience in supporting executive staff.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
NoneHowever, the department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION
NoIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURESOnly online applications
will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.
Applications must be submitted online at:
www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-6020.
If you need special services or accommodations, call 832-393-6020. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
MedicalDentalVisionWellnessSupplemental InsuranceLife insuranceLong-term disabilityRetirement pension457 deferred compensation planEmployee Assistance Program10 days of vacation each year11 city holidays, plus one floating holidayCompensable Sick LeavePersonal LeaveFlexible schedulesHybrid-Telework for eligible positionsProfessional development opportunitiesTransportation/parking planSection 125 pretax deductionsDependent Care Reimbursement PlanPaid Prenatal, Parental and Infant Wellness LeavesHealthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Please select the best scenario below that describes your level of education:
Less than a high school diploma/ GEDHigh School Diploma/GEDAssociates Degree in Business Administration, Liberal Arts, or a related fieldBachelor's Degree in Business Administration, Liberal Arts, or a related fieldMaster's Degree or higher in Business Administration, Liberal Arts, or a related field
02
How many years of professional administrative experience do you have?
Less than 1 year1 - 2 years3 - 4 years5 years or more
03
Please indicate if how many years of experience you have supporting executive staff:
Less than a yearMore than 1 year, but less than 2 yearsMore than 2 years , but less than 5 years5 or more yearsNone of the Above
04
Do you have strong written and verbal communication skills?
YesNo
05
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
YesNo
06
Which of the following applications are you proficient? (Check al that apply).
PowerPointMicrosoft WordMicrosoft ExcelOutlookNone of the above
07
Are you currently a City of Houston employee, who is still on probation (employed during the past 12mo. Or promoted during the past 6 mo.)?
YesNo
Required Question
$43,394.00 - $55,597.62 Annually
Location :
Houston, TX
Job Type:
Full Time
Job Number:
35557
Department:
Houston Public Works
Division:
HW-Wastewater Operations (WWO)
Opening Date:
11/23/2024
Closing Date:
12/1/2024 1:05 PM Central
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Service line:
Wastewater OperationsReporting Location:
4545 Groveway StWorkdays & Hours:
M-F, 7a.m. - 4p.m.**Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSPerforms professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Organizes inventorying, cataloging, retention and retrieval of department documents. Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management. Conducts administrative research and long-range planning studies on special management activities. Assists with department budget preparation and monitoring. Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. Performs other duties as requested by the division head, including handling materials and information of a somewhat sensitive nature.
WORKING CONDITIONSPosition is physically comfortable; the individual has discretion about walking standing, etc.
This is a Houston Public Works Emergency Management position at the Tier III LevelMINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or related field.
EXPERIENCE REQUIREMENTSOne (1) year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTSNonePREFERENCES
Preference will be given to applicants who are proficient in Microsoft applications (i.e. Word, PowerPoint, Excel, Access, and Outlook). Preference will be given to applicants with strong oral and written communication skills and with experience compiling data for reports. Preference will also be given to applicants with experience in supporting executive staff.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
NoneHowever, the department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION
NoIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURESOnly online applications
will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.
Applications must be submitted online at:
www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-6020.
If you need special services or accommodations, call 832-393-6020. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
MedicalDentalVisionWellnessSupplemental InsuranceLife insuranceLong-term disabilityRetirement pension457 deferred compensation planEmployee Assistance Program10 days of vacation each year11 city holidays, plus one floating holidayCompensable Sick LeavePersonal LeaveFlexible schedulesHybrid-Telework for eligible positionsProfessional development opportunitiesTransportation/parking planSection 125 pretax deductionsDependent Care Reimbursement PlanPaid Prenatal, Parental and Infant Wellness LeavesHealthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Please select the best scenario below that describes your level of education:
Less than a high school diploma/ GEDHigh School Diploma/GEDAssociates Degree in Business Administration, Liberal Arts, or a related fieldBachelor's Degree in Business Administration, Liberal Arts, or a related fieldMaster's Degree or higher in Business Administration, Liberal Arts, or a related field
02
How many years of professional administrative experience do you have?
Less than 1 year1 - 2 years3 - 4 years5 years or more
03
Please indicate if how many years of experience you have supporting executive staff:
Less than a yearMore than 1 year, but less than 2 yearsMore than 2 years , but less than 5 years5 or more yearsNone of the Above
04
Do you have strong written and verbal communication skills?
YesNo
05
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
YesNo
06
Which of the following applications are you proficient? (Check al that apply).
PowerPointMicrosoft WordMicrosoft ExcelOutlookNone of the above
07
Are you currently a City of Houston employee, who is still on probation (employed during the past 12mo. Or promoted during the past 6 mo.)?
YesNo
Required Question