Administrative Specialist Job at Temple University in Philadelphia

Temple University's College of Science & Technology is searching for an Administrative Specialist.

Become a part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays (including the day after Thanksgiving & winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Salary Grade: T23

Learn more about the "T" salary structure

here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Job Summary:

The Administrative Specialist in the College of Science & Technology Dean's office provides administrative support for the day-to-day operations in the Dean's office and department research groups in the college. Under general supervision, completes administrative tasks, such as management of faculty calendars and contacts, screens incoming calls/correspondence and responds independently when possible. Prepares records, agendas, notices, minutes, and resolutions for meetings; composes and prepares confidential correspondence, reports, and other complex documents (i.e., grant proposal forms, RA appointment forms, Visa applications, etc.). Arranges detailed travel plans and itineraries. Compiles documents for travel-related meetings. Prepares and reviews forms and specialized reports. Purchases supplies and equipment. Keeps detailed records of all budget transactions. Processes all reimbursements for faculty and staff. Performs other related duties as assigned.

Required Education & Experience :

At least two years of administrative experience in an academic environment. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

• Proficiency with Microsoft Office Suite; particularly Excel.
• Demonstrated experience creating and maintaining database and spreadsheet files.
• Ability to manage and prioritize several complex tasks simultaneously.
• Ability to learn new tasks and work with minimal supervision.
• Strong interpersonal skills and attention to detail.
• Ability to operate standard office equipment.
• Excellent written and verbal communication skills.
• Excellent customer service skills, along with the ability to effectively interact with a diverse population of students, faculty and staff.

Preferred:
Experience in an academic research environment.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.