Project Support Specialist - Campus Life

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community. Description Reporting to the Director of Human Resources, Staff Development & Training, this position will support the Vice President of Campus Life in the planning and execution of projects and will also have responsibility for handling administrative tasks. KEY RESPONSIBILITIES: Leads and provides project management support for a variety of projects which may involve financial administration, compiling and reviewing metrics, the upgrade of software systems, etc. Develops and manages project time lines. Works closely with project team/departments to identify and resolve concerns. Assumes responsibility for timely delivery of project deliverables as scheduled. Develops and maintains databases and reports. Designs presentations in support of department's needs. Tracks departmental budgets and forecasts future budget needs. May plan and coordinates special events. May maintain and update the departmental website. Performs related responsibilities as required. ADDITIONAL JOB DETAILS: Makes recommendations to enhance the effectiveness and efficiency of projects and/or business processes. Oversees office operations and ensures office activities comply with policies and procedures. Coordinates, attends, prepares materials for, and/or takes minutes at meetings. Oversees and assists with communication VP of Campus Life. (i.e., annual reports, main email account, website updates, and other correspondence) Coordinates student staffing to serve as main greeters to the physical office suite via in person and/or phone calls. Coordinate logistics for VP of Campus Life operations and projects, including procurement, travel, expense reconciliations. Coordinates and takes a leading role in organizing and planning office-wide events and special projects. Keep current on industry best practices and technological innovations related to the position and notify management of opportunities and makes recommendations on process improvements. Attend and participate in department and division meetings. As a member of the HR/Administration team, support division wide event planning and logistics. MINIMUM QUALIFICATIONS: A bachelor's degree and three years of project, financial and/or administrative management experience or an equivalent combination of education, training and experience. Proficiency with Excel and Access. PREFERRED QUALIFICATIONS: Four years of project management, financial and/or administrative management experience, or an equivalent combination of education, training, and experience. Advanced Microsoft Office Suite skills – including Teams, Excel, Word, Powerpoint. Proficient with word processing, spreadsheet, and presentation software applications. Excellent Communicator – both orally and in writing. Strong interpersonal, critical thinking, and problem-solving skills with the ability to work both collaboratively and independently in a diverse and fluid work environment. Maintains high personal standards in behavior, appearance, and attitude. Demonstrates professional and appropriate relationships with students, parents, faculty, staff, alumni, and community partners. Experience in effectively managing and prioritizing multiple assignments and tasks. Exceptional organizational skills; must be detail oriented. Willingness to participate in professional development opportunities Self-motivated and able to create internal work plans and timelines. NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. Emory Supports a Diverse and Inclusive Culture Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred. Connect With Us Connect with us for general consideration Job Number 137035 Job Type Regular Full-Time Division Emory Campus Life Department CL: HR & Administration Job Category Project and Program Management Campus Location (For Posting) : Location US-GA-Atlanta Location : Name Emory Campus-Clifton Corridor Remote Work Classification Primarily On Campus Health and Safety Information Not Applicable