Accountant I-II

Job Description Applicants must submit a State of Texas Application through Work In Texas (WIT). BRIEF POSITION SUMMARY Accountant I Performs (entry-level) accounting work for the Finance Department. Work involves preparing and posting various encumbered and unencumbered vouchers ensuring accuracy and appropriate documentation in the Centralized Accounting and Payroll/Personnel System (CAPPS). Reports to the Accounting Manager and works under close supervision, with minimal latitude for the use of initiative and independent judgement. Accountant II Performs routine (journey-level) accounting work for the Finance Department. Specializes in preparing, auditing, entering, and posting various encumbered and unencumbered vouchers ensuring accuracy and appropriate documentation in CAPPS. Responsible for interpreting and implementing state and federal rules and regulations as well as assisting external and internal customers to understand these rules and regulations. Reports to the Accounting Manager and works under moderate supervision, with limited latitude for the use of initiative and judgment. WORK HOURS: Monday- Friday, 8 hours a day, 40 hours a week ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES Accountant I Prepares and processes data entries for vouchers. Researches and reconciles vendor statements. Processes and delivers incoming mail. Processes and routes incoming invoices in Outlook. Assists with tracking invoices to ensure payments are made in a timely manner. May be required to make trips to treasury for deposits. Attends work regularly and observes approved work hours in accordance with agency state employee policies and procedures handbook. Performs related work as assigned. Accountant II Prepares, data enters, audits, and posts various encumbered and unencumbered vouchers. Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes. Coordinates and ensures daily voucher posting processing schedules are met. Ensures appropriate documentation and authorization for every voucher entered. Verifies, audits and performs reconciliation of payment vouchers between reports, vouchers and warrants or direct deposits. Reconciles vendor invoices/statements and resolves problems on exception reports. Runs queries and analyze reports to determine corrective measures. Assists agency staff and management as necessary to process accounts payable transactions, answer questions, research problems, and follow-up as necessary. Tracks invoices to ensure payments are made in a timely manner. Reviews accounting records to ensure agency assets are accounted for properly. Researches, analyzes and coordinates payment discrepancies. Attends work regularly and observes approved work hours in accordance with agency state employee policies procedures handbook. Performs related work as assigned. Qualifications: MINIMUM QUALIFICATIONS: EDUCATION: Graduation from an accredited four-year college or university is required. (Substitution Allowed). PREFERRED EDUCATION: Graduation from an accredited four-year college or university with major course work in accounting, finance or related field. SUBSTITUTION: Additional years of the required experience in accounting, finance or closely related field may substitute for the required education on a year-per-year basis up to four years. EXPERIENCE: ACCOUNTANT I Six months experience in accounting, finance or closely related field is required. Experience using Microsoft Office software applications to include Excel, Word and Outlook is required. ACCOUNTANT II Two years experience in accounting, finance or a closely related field is required. Experience using software applications to include Microsoft Excel, Word and Outlook is required. PREFERRED EXPERIENCE: Experience in government accounting is preferred. Experience using CAPPS (Centralized Accounting and Payroll/Personnel System) is pr ferred. Experience using USAS (Uniform Statewide Accounting System) is preferred. Experience with federal payments and reimbursements is preferred. Experience using TINS (Texas Identification Number System) is preferred REGISTRATION, CERTIFICATION OR LICENSURE: OTHER REQUIREMENTS: KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Generally accepted accounting principles (GAAP) and procedures affecting maintenance of accounting records; complex automated accounting systems, including CAPPS Financials (PeopleSoft Financials), Uniform Statewide Accounting System (USAS), and Texas Identification Number System (TINS); and accounts payable processes and procedures. Skill in: Effective written and verbal communication; Organization and attention to detail; Managing several projects simultaneously and meeting deadlines; Using a personal computer with Microsoft applications to include Excel, Word and Outlook; and using standard office equipment such as copiers, printers, fax machines and 10 key adding machines. Ability to: Interpret and apply accounting theory; Interpret relevant laws and regulations; Analyze, consolidate and interpret accounting data; Accurately perform numerical detailed work; Review work for accuracy; Communicate effectively in a clear and concise manner; Establish and maintain effective working relationships with others. Perform extensive data processing (Accountant I); Prepare accurate and concise reports within required timeline (Accountant I); Make mathematical computations (Accountant II); Prepare financial and accounting documents (Accountant II). PHYSICAL/WORKING CONDITIONS: Work is performed in a sedentary office setting, spending more than 80% of the time sitting at a desk performing data entry on a personal computer. Position may periodically require the ability to lift, move and/or set up equipment and materials that weigh up to 20 pounds. VETERANS: Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply: United States Army 36BFinancial Management Technician United States Navy LS Logistics Specialist United States Coast Guard FS Finance and Supply (Warrant) United States Marine Corps - 3451 Financial Management Resource Analyst United States Air Force 6F0X1 Financial Management Resource Analyst Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Accounting, Auditing, and Finance (texas.gov)