Temple College
Associate Vice President, Finance
Temple College, Temple, Texas, us, 76508
Salary:
$66,700.00 Annually
Location :
2600 South First Street Temple, TX
Job Type:
Full-Time (Staff)
Job Number:
00375
Division:
Administrative Services
Department:
Vice President Administrative Services
Opening Date:
11/25/2024
Closing Date:
Continuous
FLSA:
Exempt
Salary Grade:
Professional
Work Schedule:
Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunchFriday: 8:00 AM to 12:00 PMSummer Schedule:Monday-Thursday 7:30 AM-6:00 PM with a half-hour lunchThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.
Position Summary & Essential Duties
The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.
SUMMARY: Under general supervision of the Vice President, Administrative Services and CFO, directs the Colleges' financial operations, sets strategic direction, and recommends institutional policy for formulating strategies for developing and implementing the College budget Qualifications (Required and Preferred)
MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS): Master's Degree in Accounting, Finance or related field and six (6) years directly related, full-time work experience or Bachelor's Degree in Accounting, Finance or related field and eight (8) years directly related, full-time work experience. Work experience should consist of governmental, non-profit or for-profit accounting/finance, public accounting or any combination. Work experience should illustrate progressively higher levels of work duties and responsibilities.
PREFERRED: CPA licensure
CERTIFICATION OR LICENSES: None Job Duties and Responsibilities
The incumbent:
Participates in development, implementation, and maintenance of College policies, objectives, short- and long-range planning. Develops and establishes policies and objectives consistent with those of the College to ensure efficient operation of individual departments. Consults and coordinates with College officials to develop capital improvement program(s) for the College. Oversee accounting of expenditures related to construction projects. Collaborates with departments and administration to establish goals and priorities to meet institutional needs. Performs various financial services for the Temple College Foundation, including bank reconciliation, endowment activity, and financial statement preparation. Oversees the annual budget development process for the College and ensures that all applicable laws and regulations are followed during budget and tax rate adoption. Oversees and administers changes to the adopted budget through the transfer or amendment processes. Performs periodic cost and productivity analyses of College departments, programs or other functions. Plans and coordinates the analysis, design, programming, timely implementation, and testing of applications projects; specifically, the implementation of Ellucian Colleague products and modules affecting Administrative Services departments. Participates as a member of management team in planning, problem resolution, and reviewing department performance. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions. Develops and coordinates programs and initiatives to ensure quality of performance and currency of skills among staff within the College. Oversees the Purchasing Department and ensures the College abides by all applicable procurement processes and purchasing laws, regulations and College legal and local policies. Assists with successful completion of the financial audit and preparation of the annual financial report. Completes various state and federal audits as required. Oversees the Accounting Department and ensures financial reports comply with the standards set forth by the Governmental Accounting Standards Board. Oversees the accounting for all federal, state and other grants, and ensures the College abides by the financial rules and regulations applicable to each grant. Develops, maintains or oversees the development of financial, tax and payroll reports to a variety of states and federal agencies and other interested parties. Oversees the Department of Student Accounts (Business Office) and ensures the College complies with all state and federal laws and regulations and ensures the Business Office abides by best practices to effectively manage the tuition and fee revenue cycle. Develops internal control policies, identifies risks within the College's financial systems and practices and develops or maintains mitigating controls, and provides for the periodic testing of the College's internal controls. Perform job-related or other duties as assigned. SOCIAL CONSTRUCTS REQUIRED OF POSITION:
Display empathy and positive regard for others in written, verbal and non-verbal communications. Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication. Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility. Dress appropriately for a workplace with frequent customer service interaction and community outreach. Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner. As a Temple College Employee, actively engage in the Temple College mission of creating a culture of caring by providing excellent customer service to all internal and external customers and embracing the core values of Temple College: Excellence, Integrity, Community, and Respect. Knowledge Skills and Abilities & Physical Demands
KNOWLEDGE:
Knowledge of contemporary business practices and procedures. Knowledge of organizational structure, workflow, and operating procedures. Knowledge of financial/business analysis techniques. SKILLS:
Strong interpersonal and communication skills. Skill in budget preparation and fiscal management. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. ABILITIES:
Ability to work effectively with a wide range of constituencies. Ability to communicate effectively, both verbally and in writing. Ability to interpret, adapt, and apply guidelines and procedures. Ability to direct multi-department technical and administrative staff. PHYSICAL EFFORT: Light physical activity is required with occasional lifting of objects up to 15 pounds. Keyboarding and computer use. May require long periods of sitting or standing.
WORKING CONDITIONS: Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.
WORK SCHEDULE: Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunch Friday: 8:00 AM to 12:00 PM
Summer Schedule: Monday-Thursday 7:30 AM-6:00 PM with a half-hour lunch
This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.
HOURS REQUIRED PER WEEK: 40
TRS/ORP: TRS or ORP
SUPERVISORY DUTIES: Director of Student Accounts Director of Purchasing Director of Accounting Services
REPORTS TO: Vice President ,
Administrative Services & CFO
TEMPLE COLLEGE BENEFITS
To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.
MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS
The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.
MEDICAL: Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:
HealthSelect of Texas "Blue Cross Blue Shield" (PPO) Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)
Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.
OPTIONAL BENEFITS: Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.
Optional benefits are employee paid but are offered at very competitive rates. ANNUAL AND SICK LEAVE ACCRUALS
ANNUAL LEAVE ACCRUALS:
Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:
Years of Service
: 0 through 5
Accrual Rate (Maximum Accrual Hours per Month) = 8 Accrual Rate (Maximum Accrual Hours per Year) = 96
Years of Service: 6 through 10
Accrual Rate (Maximum Accrual Hours per Month) =10 Accrual Rate (Maximum Accrual Hours per Year) =120
Years of Service: 10 plus years
Accrual Rate (Maximum Accrual Hours per Month) =12 Accrual Rate (Maximum Accrual Hours per Year) =144
Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year. SICK LEAVE ACCRUALS: Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.
ADDITIONAL INFORMATION
HOLIDAYS: Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day. PAYROLL:
Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time. RETIREMENT:
Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer. All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.
Please visit TRS at for further information.
Contribution:
Member:
Teacher Retirement System (TRS) = 8.0% of annual salary Employer:
Teacher Retirement System (TRS) = 7.75% of member's annual salary
Contribution:
Member:
Optional Retirement Program (ORP) = 6.65 % of annual salary Employer:
Optional Retirement Program (ORP) = 6.6% of annual salary
Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available. MISCELLANEOUS LEAVE:
Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training. WORKERS COMPENSATION:
If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available. HOURS OF OPERATION:
Regular Schedule:
Monday - Thursday: 8:00 a.m. - 6:00 p.m. Friday: 8:00 a.m. - 12:00 p.m.
Summer Schedule:
Monday - Thursday: 7:30 a.m. - 6:00 p.m.
$66,700.00 Annually
Location :
2600 South First Street Temple, TX
Job Type:
Full-Time (Staff)
Job Number:
00375
Division:
Administrative Services
Department:
Vice President Administrative Services
Opening Date:
11/25/2024
Closing Date:
Continuous
FLSA:
Exempt
Salary Grade:
Professional
Work Schedule:
Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunchFriday: 8:00 AM to 12:00 PMSummer Schedule:Monday-Thursday 7:30 AM-6:00 PM with a half-hour lunchThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.
Position Summary & Essential Duties
The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.
SUMMARY: Under general supervision of the Vice President, Administrative Services and CFO, directs the Colleges' financial operations, sets strategic direction, and recommends institutional policy for formulating strategies for developing and implementing the College budget Qualifications (Required and Preferred)
MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS): Master's Degree in Accounting, Finance or related field and six (6) years directly related, full-time work experience or Bachelor's Degree in Accounting, Finance or related field and eight (8) years directly related, full-time work experience. Work experience should consist of governmental, non-profit or for-profit accounting/finance, public accounting or any combination. Work experience should illustrate progressively higher levels of work duties and responsibilities.
PREFERRED: CPA licensure
CERTIFICATION OR LICENSES: None Job Duties and Responsibilities
The incumbent:
Participates in development, implementation, and maintenance of College policies, objectives, short- and long-range planning. Develops and establishes policies and objectives consistent with those of the College to ensure efficient operation of individual departments. Consults and coordinates with College officials to develop capital improvement program(s) for the College. Oversee accounting of expenditures related to construction projects. Collaborates with departments and administration to establish goals and priorities to meet institutional needs. Performs various financial services for the Temple College Foundation, including bank reconciliation, endowment activity, and financial statement preparation. Oversees the annual budget development process for the College and ensures that all applicable laws and regulations are followed during budget and tax rate adoption. Oversees and administers changes to the adopted budget through the transfer or amendment processes. Performs periodic cost and productivity analyses of College departments, programs or other functions. Plans and coordinates the analysis, design, programming, timely implementation, and testing of applications projects; specifically, the implementation of Ellucian Colleague products and modules affecting Administrative Services departments. Participates as a member of management team in planning, problem resolution, and reviewing department performance. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions. Develops and coordinates programs and initiatives to ensure quality of performance and currency of skills among staff within the College. Oversees the Purchasing Department and ensures the College abides by all applicable procurement processes and purchasing laws, regulations and College legal and local policies. Assists with successful completion of the financial audit and preparation of the annual financial report. Completes various state and federal audits as required. Oversees the Accounting Department and ensures financial reports comply with the standards set forth by the Governmental Accounting Standards Board. Oversees the accounting for all federal, state and other grants, and ensures the College abides by the financial rules and regulations applicable to each grant. Develops, maintains or oversees the development of financial, tax and payroll reports to a variety of states and federal agencies and other interested parties. Oversees the Department of Student Accounts (Business Office) and ensures the College complies with all state and federal laws and regulations and ensures the Business Office abides by best practices to effectively manage the tuition and fee revenue cycle. Develops internal control policies, identifies risks within the College's financial systems and practices and develops or maintains mitigating controls, and provides for the periodic testing of the College's internal controls. Perform job-related or other duties as assigned. SOCIAL CONSTRUCTS REQUIRED OF POSITION:
Display empathy and positive regard for others in written, verbal and non-verbal communications. Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication. Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility. Dress appropriately for a workplace with frequent customer service interaction and community outreach. Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner. As a Temple College Employee, actively engage in the Temple College mission of creating a culture of caring by providing excellent customer service to all internal and external customers and embracing the core values of Temple College: Excellence, Integrity, Community, and Respect. Knowledge Skills and Abilities & Physical Demands
KNOWLEDGE:
Knowledge of contemporary business practices and procedures. Knowledge of organizational structure, workflow, and operating procedures. Knowledge of financial/business analysis techniques. SKILLS:
Strong interpersonal and communication skills. Skill in budget preparation and fiscal management. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. ABILITIES:
Ability to work effectively with a wide range of constituencies. Ability to communicate effectively, both verbally and in writing. Ability to interpret, adapt, and apply guidelines and procedures. Ability to direct multi-department technical and administrative staff. PHYSICAL EFFORT: Light physical activity is required with occasional lifting of objects up to 15 pounds. Keyboarding and computer use. May require long periods of sitting or standing.
WORKING CONDITIONS: Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.
WORK SCHEDULE: Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunch Friday: 8:00 AM to 12:00 PM
Summer Schedule: Monday-Thursday 7:30 AM-6:00 PM with a half-hour lunch
This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.
HOURS REQUIRED PER WEEK: 40
TRS/ORP: TRS or ORP
SUPERVISORY DUTIES: Director of Student Accounts Director of Purchasing Director of Accounting Services
REPORTS TO: Vice President ,
Administrative Services & CFO
TEMPLE COLLEGE BENEFITS
To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.
MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS
The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.
MEDICAL: Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:
HealthSelect of Texas "Blue Cross Blue Shield" (PPO) Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)
Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.
OPTIONAL BENEFITS: Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.
Optional benefits are employee paid but are offered at very competitive rates. ANNUAL AND SICK LEAVE ACCRUALS
ANNUAL LEAVE ACCRUALS:
Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:
Years of Service
: 0 through 5
Accrual Rate (Maximum Accrual Hours per Month) = 8 Accrual Rate (Maximum Accrual Hours per Year) = 96
Years of Service: 6 through 10
Accrual Rate (Maximum Accrual Hours per Month) =10 Accrual Rate (Maximum Accrual Hours per Year) =120
Years of Service: 10 plus years
Accrual Rate (Maximum Accrual Hours per Month) =12 Accrual Rate (Maximum Accrual Hours per Year) =144
Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year. SICK LEAVE ACCRUALS: Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.
ADDITIONAL INFORMATION
HOLIDAYS: Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day. PAYROLL:
Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time. RETIREMENT:
Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer. All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.
Please visit TRS at for further information.
Contribution:
Member:
Teacher Retirement System (TRS) = 8.0% of annual salary Employer:
Teacher Retirement System (TRS) = 7.75% of member's annual salary
Contribution:
Member:
Optional Retirement Program (ORP) = 6.65 % of annual salary Employer:
Optional Retirement Program (ORP) = 6.6% of annual salary
Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available. MISCELLANEOUS LEAVE:
Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training. WORKERS COMPENSATION:
If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available. HOURS OF OPERATION:
Regular Schedule:
Monday - Thursday: 8:00 a.m. - 6:00 p.m. Friday: 8:00 a.m. - 12:00 p.m.
Summer Schedule:
Monday - Thursday: 7:30 a.m. - 6:00 p.m.