Administrative Assistant Job at U S National Whitewater Center in Charlotte

The Administrative Assistant at the Whitewater Center (Whitewater) is responsible for the efficient completion of administrative and clerical duties associated with departmental operations. This role provides support to management in all areas of the operation including but not limited to events, group sales and human resources. This position is an onsite, full-time, benefits eligible role that reports directly to the Director of Operations.

Responsibilities

• Manage calendars and schedule meetings and follow-ups with internal key players and/or third parties both on-site and off-site.
• Schedule and manage administrative interviews through the ADP Workforce Now platform.
• Manage invoicing/payments and maintain department purchase order log.
• Provide coverage on general inbound phone and email inquiries.
• Maintain communication with IT third-party vendors.
• Assist with group check-in procedures & high volume policy enforcement.
• Order department and project supplies and materials & complete on-time pick ups/errands.
• Develop and manage positive and collaborative relationships with vendors, contractors, and clients/prospective clients.
• Proof external communications and project manage event releases.
• Manage small projects from start to finish.
• Other duties as assigned.

Requirements

• Highly organized and task-oriented with strong interpersonal skills.
• Exceptional computer skills and a working knowledge of Microsoft Office Suite.
• Skill in clerical duties such as typing, filing, distributing mail, document management, maintaining supplies, ect.
• Flexibility to work evenings, weekends, holidays, and during Whitewater events as needed.

Physical Demands

• Must be able to work outdoors for sustained periods of time in all weather and environmental conditions.
• Must be able to lift and carry at least 50 pounds.
• Must be able to bend, stand, lean, and kneel on a regular basis and for sustained periods of time.
• Must be able to safely self-transport over uneven terrain or in a confined space.
• Must be able to work in shared spaces with other employees and customers.
• All positions as Whitewater require employees to report and work onsite at Whitewater locations.

Benefits

Access to Whitewater Center's pass activities

Staff discount program and pro deals

Health, Dental, Vision, FSA

401(k)

Overview of Department

Marketing, Finance, and Human Resources professionals work to advance Whitewater’s mission, cultural goals, and brand communication. These positions support all employees and facilitate guest touchpoints both on-site and externally.

Working at Whitewater

Whitewater’s mission is rooted in the belief that we all share a genetic code that compels us to play outside and share these experiences with others. This mission is accomplished through promoting access and opportunities to play outside and bring people together. Our approach is simple: Make it compelling and easy to engage with nature and invite others to join.

Legal Disclosures

The Whitewater Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Whitewater Center complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Whitewater Center is an employer that participates in the E-Verify program.