Administrative Billing Specialist Job at McKenney's Inc. in Charlotte

JOB SUMMARY

The position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Project Director/VP of Critical Systems in the Mechanical Construction Industry.

DUTIES & ESSENTIAL JOB FUNCTIONS

• Advanced skills using Excel (i.e. pivot tables, various functions, and shortcuts)
• Advanced computer skills with a focus on spreadsheets and quick learning of new systems
• Able to problem solve, detail-orientated, patient, and critical thinker
• Flexible and works well independently
• Managing outside rental including communication with vendors and the onsite team
• Set-up and on-going management of office supplies for the PMs and job site office
• General purchasing and creating and issuing purchase orders
• Generate documentation including change orders, schedules, and other project-specific work
• Project transaction reports – run as needed on the project
• Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
• Work with PMs on project-specific reporting, scheduling, etc.
• Preparation of entertainment expense reimbursement requests
• Maintain positive and effective relationships with clients, vendors, and onsite team
• Maintain owner-controlled insurance program for McKenney’s and our vendors

BASIC QUALIFICATIONS

• At least 5 years in an administrative position, preferably some onsite project experience
• Experience with accounting software
• Exceptional command of Excel, Adobe Acrobat Professional, and Bluebeam
• High school diploma or GED
• Familiarity with Microsoft Dynamics

PREFERRED QUALIFICATIONS

• Experience as a construction site administrative assistant
• Administrative Certification
• Microsoft Excel Certified
• Cost Plus Billings
• AIA Billing Knowledge

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

• Detail-oriented with strong organizational, team development, and leadership skills
• Ability to prioritize work and handle multiple tasks
• Excellent note-taking skills.
• Able to acknowledge where skillsets can benefit the team and offload team member’s duties.
• Excellent communication skills both written and verbal
• Ability to perform independently with minimum supervision
• Well-developed sense of judgment
• Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential
• Strong interpersonal skills and the ability to interact well within a team
• Ability to use time productively, maximize efficiency, and meet challenging work goals
• Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines
• Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance
• Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others
• Professional appearance and a polished image that inspires confidence and trust

This job plan is intended to describe, in broad terms, the general functions and responsibility levels of this position. It should not be viewed as an exhaustive list of the specific duties. The company reserves the right to make changes to this description at any time.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.

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