Atrium: Staffing is hiring: Administrative Assistant in New York

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a prestigious finance firm specializes in providing high-level financial services to a diverse client base. This team prides itself on professionalism, integrity, and delivering exceptional results. This company is seeking an experienced and detail-oriented Administrative Assistant to support the senior executives and help maintain smooth operation of the office.

Salary/Hourly Rate:

$25 - $30/hr

Position Overview:

The Administrative Assistant will play a critical role in ensuring the efficient and professional operation of the firm. This Administrative Assistant role demands a polished, organized individual with strong communication skills, a keen attention to detail, and the ability to anticipate needs. You will be responsible for providing administrative support to senior leadership, managing office logistics, and handling a variety of tasks that contribute to the firm's ongoing success.

Responsibilities of the Administrative Assistant:

• Provide comprehensive administrative assistance to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Assist in the preparation, editing, and organization of financial reports, presentations, and other sensitive documents
• Act as a professional point of contact for clients, addressing inquiries and ensuring a high standard of customer service
• Oversee daily office functions, including managing office supplies, maintaining office equipment, and ensuring a well-organized environment
• Draft and proofread professional emails, letters, and other correspondence, ensuring accuracy and clarity
• Coordinate and schedule meetings, conferences, and events, handling logistics and ensuring that all details are accounted for
• Maintain and update client files, database records, and financial documents with meticulous attention to detail

Qualifications for the Administrative Assistant:

• 2 to 4 years of experience in an administrative or support role, ideally in a corporate or financial services environment
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines with a high degree of accuracy
• Strong attention to detail and an ability to maintain a high level of professionalism in all aspects of work
• Excellent written and verbal communication skills; the ability to interact confidently with senior leadership and clients
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills and the ability to think proactively and independently

Education Requirements:

• Bachelor's degree is required

Benefits:

• Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)