Administrative Assistant Job at AST FINANCIAL INC in Plymouth Meeting

ROLE: Administrative Coordinator

We are looking for a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office and supporting our team with various administrative tasks.   As many of our clients are Asian, the ability to speak MANDARIN Chinese is highly preferred.

Responsibilities:

• Oversee the office operations, including handling incoming and outgoing mail, filing documents, managing supplies, and ensuring the office is clean and organized.

• Support the Accounting team with tasks such as printing payroll checks, scan bank and credit card statements, tracking clients’ cash expenses (Basic QuickBooks desktop and Excel)

• Support tax team with maintain clients’ tax databases and files and assisting in assembly of tax returns.

• Meet and greet the walk-in clients and take phone calls from clients, and transfer calls to the company’s point of contact.

• Help develop and implement office policies and procedures, including coordinating event planning, enforcing housekeeping policies, addressing security issues, etc. to ensure office operation is running efficiently and effective.

Requirements:

• Extreme attention to detail

• A year + experience in an administrative role

• Strong organizational and Multitasking skills

• Ability to work independently and prioritize tasks effectively.

• Bilingual in English and Chinese is highly preferred.

• Proficient in Microsoft Office

If you meet the qualification above and are interested in joining our team, please submit your resume and cover letter for consideration. We look forward to meeting you.