Pacific ExecSearch is hiring: Administrative Assistant in Roseville

Job Description

We are recruiting for an organized Administrative Assistant to join a thriving Real Estate development leader in the Roseville area. Our client offers competitive medical/dental/vision plans, 401(k), PTO, accrued sick leave, 12 paid holidays, and a chance to support a dynamic team. This position is onsite and will report to a collaborative Operations Department Manager. The Administrative Assistant will support the property management department by providing administrative and coordination support to the department staff. Pay: $27/hour.

The ideal candidate will have two years of administrative experience supporting in the construction, property management, or real estate industry, strong customer service and excellent communication skills.

PRIMARY RESPONSIBILITIES:

• Maintain and distribute critical project and other information to various internal departments.
• Answer the phone and act as first point of contact ensuring a high level of customer service is provided.
• Provide general office support to the department including copying, faxing, scanning data, making phone calls, database input.
• Responsible for setting up and managing both electronic and paper filing systems, as well as maintaining company compliance with all applicable record-keeping requirements.
• Manage the flow of information by opening and sorting mail and routine correspondence.
• Administer various contract needs for the department, including preparing bid packets, and drafting of contract documentation for asset preservation and portfolio needs.
• Order and track department supplies.
• Create, monitor, and distribute departmental and interdepartmental team meeting notes, which are generated from verbal discussions.
• Coordinate travel for the department including, making flight, car, hotel, and conference arrangements.
• Maintain department calendars.
• Complete, submit and track expense reports, manage documentation for credit card and expense reimbursement and the processing of invoices for payment including invoice coding/endorsement.
• Provide front desk phone coverage according to the revolving schedule.
• Perform other duties as assigned.

SKILLS & QUALIFICATIONS:

• Minimum 2 years' experience in an administrative role.
• Associate's or Bachelor's degree required.
• Previous administrative experience in a construction/development/real estate, or property management industry is preferred.
• Experience in reporting meeting minutes is a plus.
• Proficient in MS Office (Word, Excel, Outlook).
• Working knowledge of MS Teams, SharePoint, Smartsheet and Yardi is a plus.
• Exceptional verbal and written communication.
• Ability to maintain confidentiality and exercise discretion.

Meet Your Recruiter

Elizabeth Mann

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