Administrative Assistant Job at Apollo Professional Solutions in San Diego

Job Description

Administrative Assistant
San Diego CA
Contract to Hire:Std
Hours:6am - 2:30pm
Pay Rate:$28.02/Hr.
Benefits: medical, dental, vision, 401k

Requirements: Administrative Assistant

• US Citizenship
• High School Diploma or equivalent with 2 years of experience
• Time management
• Attention to detail
• Communication skills
• Organizational skills
• Problem solving skills
• Customer service skills
• Scheduling Adaptability
• Interpersonal Communication skills
• Computer literacy
• Multi-tasking
• MS Office,
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multi-tasking skills
• Aptitude for learning new software and in-house systems,

Key Roles & Responsibilities for PMO Admins: Administrative Assistant

• CCCB weekly meeting update reports.
• Receive all overtime reports from Trades and Operations teams to generate Weekend Overtime Report.
• Attend Weekly Resource Meetings on Fridays to review overtime reports.
• Distribute all RCC, ATP, MOD's internal -Trades.
• Process all Class F estimates as received.
• Create and maintain Lead Sheet for each project, create specification folders, download specs & drawing for each project.
• Generate CFRs received by Subcontractors.
• Correct CFRs that are reflecting error in SRDAP/NMD and recycle & re-submit promptly. Monitor all emails daily and any recycled error CFRs that were resubmitted via NMD.
• Distribute all PCFs to Subcontractors.
• Manually input all answers in SRDAP received by SWRMC personnel or Prime contractors other than BAE SDSR & distribute. (*Note certain availabilities have different processes for i.e. DDG1000, CVNs and PSAs)
• Download reference & drawing from SRDAP.
• Generate ServiceNow ticket w/IT & SWRMC when CFR/IDRs errors cannot be corrected that day.
• Check SRDAP for answers & distribute internally and to all trades.
• Create specification binders for Area Managers for all projects as requested.
• Monitor and maintain Area Managers assignments (work items) updated in SRDAP.
• Await new direction and process for IFS regarding RCCs and Specs
• Coordinate and set up all 25%, 50%, 75% & 100% conference meetings and briefs.
• Troubleshoot all errors within SRDAP, IFS and Doc Locator.

73861
EEO Statement Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.

Meet Your Recruiter

Dhairya Bhardwaj

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