Aston Carter is hiring: Administrative Assistant in Indianapolis

Description: The Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers, ensures all tasks are compliant with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures Job Duties: Sign manifests/bills of lading (BOLs) as the end facility.  Manage life cycle of signed manifests/BOLs, including Land Disposal Restrictions (LDRs) associated paperwork, IDP Scanning, mailing to customers, and mailing to States' Environmental Divisions, filing of hard copies into banker boxes for storage.  Generate purchase orders (POs) as requested by management and as necessary for supplies.  Track invoices for all POs generated.  Enter PO updates as needed.  Manage paperwork storage. Send documents for shredding after three years of storage from date of receipt by facility.  Manage and track supplies related to office, breakroom, and PPE.  Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation, sort and distribute mail.  Answer the door both at the front and employee door.  Ensure visitors sign in and receive a visitor badge.  Escort any contractor to areas they need access to.  Perform other reasonably related tasks as assigned by management. Skills: Administrative support, Microsoft office, office support Top Skills Details: Administrative support,Microsoft office,office support Additional Skills & Qualifications: Must Have: 2+ years of administrative experience in transportation or related field Strong computer skills in Microsoft Products: Work, Excel and Outlook Nice to have Knowledge of RCRA, DOT and Hazmat regulations Experience Level: Intermediate Level About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.