State of South Carolina is hiring: Administrative Assistant in Clinton

Job Responsibilities

About Whitten Regional Center

Whitten Regional Center is a residential facility of the South Carolina Department of Disabilities and Special Needs located in Clinton, SC serving residents with intellectual and developmental disabilities.

General supervision provided by dentist with direct supervision during dental procedures.

Under limited supervision, perform all administrative, bookkeeping, duties to the office of the Facility Administrator, Assistant Facility Administrator, Director of Consumer Supports, and Residential Administrator. Assist Direct Support Managers (DSM), Unit Supervisors, Habilitation Specialists, and Clothing Coordinator as needed, exercising judgment in the application of established office practices and procedures. Reviews content of documents in order to file, sort, copy, etc., and/or determined if documents are completed.

1. Collect personnel action packets (P40s) from all regional center departments for signature by the Facility Administrator and Assistant Facility Administrator and coordinate the approval process within the Executive Suite. Consolidate all approved personnel actions across the regional center and deliver to Human Resources (HR) as soon as possible. Keep a log of all personnel actions processed and submitted to HR to include a copy of the approved P40. Prepare all personnel actions for the Campus Support Department, obtain required approvals, and submit to HR as required.

2. Accurately manages Executive Suite paper flow, center-wide information, and verbal and written communication. Support DSMs and Residential Administrator in communicating staffing notices to appropriate attendees. Provides information to Whitten Center staff and Central Office requested (procedures, deadlines, timelines, changes, due dates, etc.).

3. Collect, compile, and report data as needed per established procedure/timelines and complete special reports as assigned/required. Maintain and up-keep Whitten Center operational files and employee information files for Executive Suite direct reports.

4. Transcribe, type correspondences, reports, minutes, schedules, etc., and disseminates/file appropriately. Answer telephone, record messages and route calls as appropriate for Executive Suite.

5. Act as a backup to support Whitten Center departments with completion of personnel actions. Other duties as assigned.

The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:

* 15 days annual (vacation) leave accrual per year

* 15 days sick leave per year

* 13 paid holidays

* Paid Parental Leave

* Health, Dental, Vision, Long Term Disability, and Life Insurance

* State Retirement Plan and Deferred Compensation Programs

Minimum and Additional Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Preferred Qualifications

High School diploma or equivalent in addition to including business/secretarial training.

Additional Comments

About Our Agency: The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury and similar disability.

EEO Statement: SC DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening - to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services' Child Abuse and Neglect Central Registry screening, and CMS "List of Excluded Individuals/Entities" screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.

Immunization: If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.

State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.

Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.

Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.