Administrative Assistant II Job at Infobahn SoftWorld Inc in Atlanta

Administrative Assistant

Atlanta, GA Onsite

3+ Months Contract

-seeking someone with an administrative background and some knowledge of Facilities to assist with reception coverage and various office tasks.
Ideally, this candidate should be flexible, possess a positive attitude, and be comfortable managing varied responsibilities throughout the workday.
-This is only a 3-month temp role with no plans to convert. High school diploma is a must, and some secondary education would be preferred but not required with the right candidate.
-We prefer candidates who have a few years of work experience and an understanding of how an office environment operates, rather than those who are just out of high school.
-The hours for this position are Monday through Friday, 8:30 am to 5:00 pm, with a 30-minute lunch break.

Experience Level: 3-5 years Performs a variety of administrative functions. Schedules appointments, gives information to customers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job.

The ideal candidate should also possess a fundamental understanding of facilities support. This includes basic knowledge of building maintenance oversight, safety protocols within an office setting, and general upkeep of facilities. The candidate should be able to identify and address common issues within a facility, ensuring a safe and efficient working environment.

In addition, strong communication and organizational abilities are essential. The candidate should be capable of coordinating with external vendors, managing schedules for routine maintenance, and documenting all activities systematically.

Being proactive, detail-oriented, and having a problem-solving mindset are key traits for success in this role. The ideal candidate should be able to work independently as well as part of a team, demonstrating reliability and a commitment to maintaining the highest standards of facility operations.

Works under immediate supervision and will report to a supervisor or manager.

Thanks
Sri Vardhan

vardhans@infobahnsw.com