State of South Carolina
Administrative Assistant Job at State of South Carolina in Columbia
State of South Carolina, Columbia, SC, United States
Salary: $35,662.00 - $46,578.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 171315
Agency: Department of Social Services
Division: Office of Inspector General
Opening Date: 11/25/2024
Closing Date: 12/1/2024 11:59 PM Eastern
Class Code:: AA75
Position Number:: 61012984
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 4
Hiring Range - Min.: $35,662.00
Hiring Range - Max.: $46,578.00
Opening Date: 11/25/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: All applicants must apply online. All correspondence from DSS Human Resources will be made through electronic mail, unless otherwise indicated.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.
Job Duties:
Minimum and Additional Requirements
A High School Diploma and work experience that is directly related to the area of employment.
A Bachelor's Degree may be substituted for the related work experience.
Selected positions may require the ability to type at a corrected rate of 35wpm (words per minute)
Additional Comments
This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.
Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.
If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.
The South Carolina Department of Social Services offers an exceptional benefits package that includes:
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you ever been terminated or forced to resign from any job? If yes, please explain.
02
I understand that supplemental questions are considered part of the official application. Any misrepresentation will result in disqualification from employment. Please complete the state application to include all current and previous work history and education. If there are periods of time when you were not employed, you must also list those periods on your employment application. A resume cannot be submitted for completed work history and education sections of the employment application. The employment application may be considered incomplete and may not be forwarded. I have read and acknowledge the above.
03
I understand that by completion and submission of this application, that if I possess educational credentials that qualify me for the available DSS positions, I will be required to provide a certified official transcript, if selected for the position.
04
I understand that it is my responsibility to provide a certified official college transcript within two (2) weeks of employment in the event I am offered a position with the Department of Social Services.
05
If you selected "Yes" that you are a veteran, are you able to provide a Member 4, Service 2-Copy, or NGB22 DD-214?
06
Have you ever been employed by the State of South Carolina? If yes, please provide the state agency/agencies.
07
How did you hear about this job opportunity?
08
If you selected "Other" or "DSS Employee" in the previous question, please list the source below.
09
Which of the following best describes your highest level of completed education?
10
Please provide the date of completion.
11
How many years do you have of responsible clerical or administrative experience?
Required Question
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 171315
Agency: Department of Social Services
Division: Office of Inspector General
Opening Date: 11/25/2024
Closing Date: 12/1/2024 11:59 PM Eastern
Class Code:: AA75
Position Number:: 61012984
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 4
Hiring Range - Min.: $35,662.00
Hiring Range - Max.: $46,578.00
Opening Date: 11/25/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: All applicants must apply online. All correspondence from DSS Human Resources will be made through electronic mail, unless otherwise indicated.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.
Job Duties:
- The Administrative Assistant performs research on the Central Registry of Child Abuse and Neglect requests. Develops and provides responses to statewide and national inquiry requests of the Central Registry of Child Abuse and Neglect, and exercises judgment and confidentiality in the application of established unit practices and procedures.
- Processes statewide and national requests for Central Registry of Child Abuse and Neglect background screenings for adoptions, foster parents, GAL (Guardian At Litem), group and residential homes, child placing agencies, and DSS Human Resource Management as mandated by state statue. Conducts statewide and national background screenings for churches, schools, other state agencies, youth groups, clubs, and health care providers upon receipt of a signed authorized release.
- Serves as liaisons for internal and external providers. Performs research to answer providers inquiries as it relates to the provider portal and Central Registry of Child Abuse and Neglect background screenings.
- Reviews and analyzes investigation case files to determine if applicant has an indicated case on the Ste's Database of Child Abuse and Neglect or In the Central Registry of Child Abuse and Neglect.
- Enters names into CAPSS System upon receipt of DSS Form 30165 from Clerks of Court Offices. Maintains a tracking log of phone calls and emails received and responded to and provides copies to supervisor on a weekly basis. Conducts daily peer review on 10% of work processed by peer.
- Understands and exercise data security and confidentiality in the transfer, disclosure and management of all client and employee personal information. Ensures that Personal Identifying Information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data.
- Performs job with positive and appropriate customer service delivery to providers, the public, and co-workers as an integral requirement.
- Performs other related duties as required.
Minimum and Additional Requirements
A High School Diploma and work experience that is directly related to the area of employment.
A Bachelor's Degree may be substituted for the related work experience.
Selected positions may require the ability to type at a corrected rate of 35wpm (words per minute)
Additional Comments
This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.
Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.
If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.
The South Carolina Department of Social Services offers an exceptional benefits package that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- State Retirement Plan and Deferred Compensation Programs
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you ever been terminated or forced to resign from any job? If yes, please explain.
02
I understand that supplemental questions are considered part of the official application. Any misrepresentation will result in disqualification from employment. Please complete the state application to include all current and previous work history and education. If there are periods of time when you were not employed, you must also list those periods on your employment application. A resume cannot be submitted for completed work history and education sections of the employment application. The employment application may be considered incomplete and may not be forwarded. I have read and acknowledge the above.
- Yes
- No
03
I understand that by completion and submission of this application, that if I possess educational credentials that qualify me for the available DSS positions, I will be required to provide a certified official transcript, if selected for the position.
- Yes
- No
04
I understand that it is my responsibility to provide a certified official college transcript within two (2) weeks of employment in the event I am offered a position with the Department of Social Services.
- Yes
- No
05
If you selected "Yes" that you are a veteran, are you able to provide a Member 4, Service 2-Copy, or NGB22 DD-214?
- Yes
- No
06
Have you ever been employed by the State of South Carolina? If yes, please provide the state agency/agencies.
07
How did you hear about this job opportunity?
- HR Recruiter
- DSS Employee
- Careers Website
- Indeed
- SCWORKS
- College/University Job Portal
- Social Media (Facebook, Instagram, etc.)
- Radio/TV/Billboard
- Other
08
If you selected "Other" or "DSS Employee" in the previous question, please list the source below.
09
Which of the following best describes your highest level of completed education?
- High School Diploma or GED
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate
- None of the above
10
Please provide the date of completion.
11
How many years do you have of responsible clerical or administrative experience?
- None
- Less than 2 years
- 2 years - Less than 4 years
- 4 years or more
Required Question