Administrative Assistant Job at State of South Dakota in Pierre

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 29462
Agency: Department of Social Services / Child Protection Services
Location:Pierre, SDSalary: $16.25 Hourly, depending on qualifications
Pay Grade: D
Closing Date: 12.09.2024

This is a Full-Time, 40 hours weekly, position with the Department of Social Services. For more information on the Department of Social Services, please visit https://dss.sd.gov.

Why the Department of Social Services?At the Department of Social Services (DSS), family is everything. It's the foundation of what we do every day through provision of services to strengthen and support the citizens of South Dakota. Our work is driven with our vision to build Strong Families, South Dakota's Foundation and Our Future. We believe families have the right to be safe and secure. We also believe in respecting individual and cultural differences by treating people with dignity, fairness, and respect. And we believe in collaborative communications, teamwork, partnerships and trust for essential family services. Sound intriguing?

Who we want:

• A highly motivated and experienced person with a passion for serving the public who displays a high level of effort and commitment towards completing assignments and goals;
• A compassionate individual who listens attentively to others and clearly conveys information and ideas;
• A dependable and organized individual who effectively plans and organizes work activities;
• A person who is dedicated and who will represent the Department of Social Services with integrity and enthusiasm;
• An individual who works cooperatively with others and promotes a friendly work climate to achieve shared goals.

What you will do:We are currently looking to hire an individual who is excited to serve the public. This position provides administrative support which includes tasks such as greeting the public both in person and on the telephone, composing and finalizing correspondences, establishing and maintaining filing systems, creating and maintaining databases, gathering and providing information, and recording fiscal activities to support office operations.

The primary duties associated with this position will include:

• direct incoming phone calls;
• provide current information on available services;
• process and route incoming and outgoing mail;
• generate and maintain computerized files and data;
• assist with travel arrangements and schedule meetings;
• type various letters and forms;
• maintain records of fiscal activity to track expenditures of allocated funds and submit vouchers to accounts payable;
• other clerical duties as assigned.

If you believe in strengthening and supporting strong families and investing in South Dakota's future, you may have found the dream job you've been waiting for!

Duties are performed in a typical office environment. This position is at risk for indirect exposure to traumatic events and crisis situations during regular work duties.

The Ideal Candidate Will Have:
A high school diploma or equivalent education is preferred.

Knowledge, Skills, and Abilities:

• general office procedures;
• business letter writing and English grammar, spelling, and punctuation;
• communicate effectively; concisely provide information, explanations, and instructions; and elicit information from others with varying levels of ability to understand;
• obtain and provide information by phone in a clear and courteous manner;
• demonstrate compassion, respect, courtesy, and tact when interacting with others;
• maintain composure, confidentiality, efficiency, and a positive customer-service oriented manner during periods of peak workload, with frequent interruptions;
• organize work, set priorities, meet critical deadlines, and follow-up with minimal direction;
• operate office equipment such as a photocopier, fax machine, and computer;
• enter and retrieve data from computer system;
• independently recognize and define a problem, identify the resources available to help solve the problem, create and implement viable solutions, and follow through to ensure the problem is resolved to the satisfaction of all parties;
• exercise delegated authority to take action, and to recognize when it is appropriate to seek assistance from others when limits of delegated authority have been reached

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment. Successful applicant(s) will undergo an abuse and neglect screening.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/. This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=OS
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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